Facilities Administrator

My client is a leading Facilities Management Service Provider who are looking to appoint a Facilities Administrator for an immediate start. *Hybrid role*

The role in a nutshell:

Reporting directly to the FM Contracts Manager, you will work closely with the facilities team, providing administration support across several CAFM systems. This is an opportunity to work within a dynamic team with excellent promotion opportunities.

Main duties include:

• Invoicing, reporting, and updating works ensuring our client systems are up to date with required tasks.
• Month end reporting to the facilities coordinator will also be required.
• Raise and send invoices for all reactive and contract works in line with client expectations.
• Manage the compilation of back-up paperwork for any contract or reactive invoices being issued to the client.
• Track reactive supplier invoices to ensure they are submitted in a timely fashion.
• Track and update PPM planners across multiple sites to ensure all contract services are being delivered.
• Arrange access to client sites for both PPM and reactive services.
• Ensure consistent compliance with company’s Health, Safety & Quality policies and procedures.
• Provide administrative assistance for any on-going or planned project works.
• Liaise with Technical Service team, scheduling, and subcontractors to ensure services are delivered on time and to agreed standards. Update client on projects arising from PPM, including sending quotes and back up documentation as well as PPM reports. Produce detailed monthly reports for each site based on clients’ requirements.
• Issue PO requests to client at month end based on reactive call outs.
• Support Facility Manager under various capacities with any routine queries and ad-hoc duties as required.

The ideal candidate will have the following:

• 2-3yrs Facilities Administration experience – Invoicing & reporting
• Excellent FM and MS office suite experience of working with a variety of IT systems in a business environment.
• Strong administration skills and excellent communication skills, both verbal and written are essential for this role.
• The successful candidate will be self-motivated while also working within a team structure.

If this role is of interest to you, please apply with your updated CV for immediate consideration.