Lead Administrator

Fohntech Group, based in Tralee, is now one of the leading construction services companies in Ireland, currently partnering on several high-profile industrial projects in Ireland, the UK and Europe.

Due to the continued growth of our business, we are currently seeking a skilled and detail-oriented Lead Administrator to join us in our Tralee office in Kerry. This role will play a crucial role in assisting with general office duties, HR Admin, Onboarding & Recruitment Admin.

This is a growing company and will suit you if you enjoy working on your own initiative. The role reports to the Operations Director and is a full-time permanent position. This position offers an attractive salary and room for career progression.

Responsibilities:

• Oversee and organize the Office Administration duties
  
• Take ownership of the Onboarding Process.
  
• Contacting of candidates for safepass, manual handling etc and all information necessary to onboard them to the client, ensuring documentation is obtained before someone goes to site.  
  
• Liaising with Business units regarding recruitment & onboarding of new employees.  
  
• Updating new starts sheet with all details of new starts, update payroll every week of any new starts.  
  
• Follow up with candidates that they are on site on the required date.  
  
• Assist with all internal and external HR related inquiries or requests.
  
• Monitor and report on employee records (e.g., Record Sick or Maternity Leave and Vacation).
  
• Planning & scheduling meetings  
  
• Ensuring office runs efficiently  
  
• Answering & dealing with phonecalls  
  
• Assisting with recruitment needs when required
  
• Works collaboratively within the HR Team to assist with training bookings, training reconciliation, training hours and maintaining training records.
  
• Accurate and up-to-date candidate records in the applicant tracking system.
  
•   Liaise with executive management, handling requests and queries as required
  
• Assist & Create Regular Reports.
  
• Arranging & managing travel, flights, accommodation, car hire etc.  
  
• Monitor DAS union payments & liaise with unions for invoices every 4 weeks.  
  
• Preparing & maintaining of reports as required by Mgt.  
  
• Link between departments, labour, finance, HR, provide back up when necessary.  
  
• Keeping systems up to date & if necessary, implementing new ones, transfer data etc.  
  
• Manage apprenticeship onboarding, paperwork, assessments & engaging with Solas as required.  
  
• Any other Ad Hoc duties as required.
   
  

Requirements

• Experience as an Office Administrator, preferably in a similar capacity.
  
• Extremely organized and detail-oriented, capable of managing multiple priorities and deadlines.
  
• High level of attention to detail and problem-solving skills
  
• Strong work ethic, ability to work as part of a team and on your own initiative
  
• Experience using applicant tracking systems (ATS), HRIS, and other relevant software.
  
• Available to work full time in an office environment.
  

Next Steps

If you are interested in this role, please apply directly or email your CV to     or call us on .