Legal Receptionist / Office Manager

Client Overview: Our client is a leading law firm located in the heart of Dublin 2. Renowned for their dedication to providing exceptional legal services, they serve a diverse clientele with integrity and professionalism. With a supportive team environment, they are committed to excellence in all aspects of their work. Position Overview: We are currently seeking a dedicated Receptionist / Office Manager to join our client's esteemed team. This pivotal role is essential for ensuring a seamless client experience and efficient office operations. The successful candidate will be the face of the firm, responsible for providing outstanding service to clients and visitors.

Responsibilities:

• Warmly greet clients and visitors, ensuring a professional and welcoming atmosphere
• Manage incoming calls, directing them appropriately and handling inquiries with efficiency
• Coordinate appointments and manage conference room bookings to optimize office utilization
• Oversee mail and package handling, ensuring timely distribution to the appropriate recipients
• Assist with administrative tasks including filing, data entry, and document preparation
• Maintain office supplies inventory and coordinate equipment maintenance as needed
• Support with basic accounting duties such as invoicing and expense tracking
• Collaborate with attorneys and staff on various projects and tasks as required

Requirements:

• Previous experience in a receptionist or administrative role, ideally within a professional services environment
• Excellent communication skills and a friendly demeanour, with a strong customer service orientation
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software
• Strong attention to detail and a commitment to accuracy in all tasks
• Ability to handle sensitive information with discretion and maintain confidentiality
• Proactive approach to problem-solving and a willingness to take on new challenge