Office Manager

Talent Finder's client is a well-established firm known for their commitment to excellence and dedication to serving their clients' needs. With offices in both Longford and Mullingar, they have a strong presence in the local community and beyond.

This is a fantastic opportunity if you are ready to take on a challenging yet rewarding role where your skills will be valued and your contributions make a real impact.

Are you the right person for the job?

• Minimum of 2 years in an office management role, with a background in staff management
• Excellent communication skills are a must, as you'll be in constant contact with colleagues throughout the firm
• You will be driven, self-motivated, and eager to take on new challenges
• Highly developed organisational skills are essential, along with the ability to complete tasks within agreed timeframes
• Committed to excellence and maintaining the highest professional standards
• Working knowledge of Microsoft Office and the capacity to adapt to the Case Management System (Keyhouse)
• You'll be handling sensitive information, so absolute discretion and trustworthiness are paramount

What will your role look like?

Facilities management

• Ensure the office facilities are well-maintained and comply with Health & Safety regulations
• Manage office equipment and liaise with service providers

Purchasing

• Order office supplies and maintain purchase agreements with external suppliers

Staff resourcing

• Allocate work to legal secretaries and assist in staff sourcing when necessary

Human Resources

• Supervise and recruit secretarial and administrative staff
• Conduct training sessions and oversee the induction process for new hires
• Maintain records of staff sickness and holidays

Information technology

• Coordinate with external providers to ensure IT infrastructure meets the firm's needs
• Implement and enforce IT usage policies

Communications - internal and external

• Facilitate efficient communication within the practice and manage incoming/outgoing post
• Maintain the firm’s online presence and manage the performance of their case management system
• Ensure document security, particularly for sensitive information like wills and deeds

What can you expect in return?

You will be part of a vibrant team dedicated to serving its clients with excellence. There's ample room for professional and career advancement for the right candidate. Even if you don't have experience in a legal practice, the employer will provide training on their case management system

What’s next?

It’s easy! Please email a CV to: