Office Manager

icon building Company : Clunetech
icon briefcase Job Type : Full Time

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Job Description - Office Manager

CluneTech, a suite of companies providing cutting-edge solutions that simplify global business. We have been recognized as a Great Place to Work for 9 consecutive years, a “Best Workplace for Women” for the past 4 years and most recently, we were delighted to be recognized as a “Best Workplace in Tech” for the accreditation’s first year.

Our global footprint encompasses 22 offices worldwide and we do business across 100 countries on a daily basis.

We are currently searching for an Office Manager for our busy Kilkenny Headquarters. This role is full time office based.

Responsibilities:

  • Meet and greet customers, visitors & employees with a professional manner and act as a representative for all services & businesses within CluneTech.
  • Manage room and pod bookings.
  • Coordinate events/board meetings/business client visits to the Kilkenny office when requested, including refreshments, tea/coffee etc.
  • Provide strong Administration support to all businesses within CluneTech.
  • General administration including post sorting, distribution, DHL, courier bookings etc.
  • Process/Update all Irish and Foreign documents for tax returns and on-site file management.
  • Ensure the office environment and procedures meet health and safety regulation standards including management of First Aid & Fire Safety for the Kilkenny buildings.
  • Act as the main point of contact for all office-based queries including managing the relationships between CluneTech and external vendors i.e. stationary, cleaning company etc.
  • Organise the distribution of equipment and liaise with ex-employees to organise the collection of equipment, tracking same accordingly.
  • Manage the fob system as per ISO requirements.
  • Develop and maintain professional communications with all CEO’s and all company contacts, both internally and externally.
  • Manage any credit card transactions that occur as part of your role and provide monthly necessary back up to Accounts Department following approval.
  • Create and implement new administration systems or processes where necessary.
  • General housekeeping to ensure the cleanliness of the canteen area, including lunch/break times, pre & post onsite events.
  • Ensure meeting spaces are fully stocked with refreshments, stationary etc.
  • Assist with in-house event related tasks such as planning, sourcing and negotiating in addition to managing relationships with external partners as required.
  • Act as a POC for events where required.
  • Utilise available technology such as TEOS as required.
  • Manage flight, hotel and associated bookings for CEOs/Senior Management where required, ensuring the best corporate rates when required.
  • Plan itineraries for visitors including entertainment, where necessary.
  • As part of this role, you may be designated additional assignments and tasks by the Management team. These tasks will be varied in nature but will form an integral part of the role.

Requirements

Skills/Requirements:

  • A minimum of 3 years’ experience in a front facing role.
  • Strong IT skills including calendar management and booking systems.
  • Professional manner & excellent communication skills.
  • Strong organisational skills.
  • Strong ability to work well independently and as part of a team.
  • Excellent interpersonal skills with attention to detail. 

Benefits

At CluneTech, we are a community of like-minded individuals committed to excellence in everything we do. We create an innovative, collaborative, and supportive workplace that allows our brilliant people to unleash their potential.

Recognised as a both a Great Place to Work and Deloitte Best Managed Company, we believe that recognition goes much deeper than just financial rewards. Therefore, in addition to a competitive salary, we also offer an exclusive benefits package that includes:

  • Competitive pension
  • Competitive annual leave and a number of other leaves including IVF, compassion, marriage, maternity and paternity leave
  • Employee-led CSR Programme, CluneTech Cares, with one paid Volunteer Day per year
  • Death in Service Benefit
  • Milestone Recognition Programme
  • Professional & Personal Development
  • Rewards & Recognition
  • Employee Wellbeing Programme, CluneTech Life

CluneTech is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees. We are committed to building and maintaining a culture which is free from discrimination and harassment and where all employees can bring their best selves to work.

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