Project Construction Coordinator

Renewable Energy Construction Project Construction Coordinator - Remote

Scope of Job:

The Project Construction Coordinator will be responsible for supporting the pre-planning and execution for Solar, On-Shore Wind, High Voltage, and Energy Storage Projects

In addition to project-supporting tasks, the position will support continuous improvement initiatives such as documenting and improving processes and procedures, market industry knowledge.

Responsibilities:

Document Control (45%):

• Manage documents control and workflow monitoring during the EPC RFP, EPC contracting, and during the construction, testing and commission of the project.
• Support the set-up of the internal and external project folders.
• Support the design of the workflow for the different processes during the project execution.
• Maintain a library of standard templates and guiding principles for close-out documentations.
• Assist in scanning, organizing, indexing, archiving essential project documentation.
• Receive and process RFIs, NCNs, Submittals and Transmittals.
• Maintain tracking log for RFIs, NCNs, Submittals and Transmittals.
• Check compliance and quality of documents against contract requirements.
• Liaise with Client/Contractor/Subcontractor.
• Report on process of documents as needed.
• Administrate the document control system/platform for the project.
• Manage the process of Job Books creation and compliance, in accordance with contracts requirements.
• Review and comment on QA/QC documents required for Job Books.
• Transmit documentation and submittals through the project management platform.
• Receive, log, and track plans and specifications as received including all revisions.
• Maintain all required hard copy and electronic copy files of project documentation.
• Support project team with regards to submittals, RFI’s, drawings, specifications, and other project documents.

Site Administrative Management (30%):

• Participation in selection and training of on-site administrative staff regarding specific job duties, including but not limited to, document control, accounting support, SAP, and standard processes.
• Manage company IT equipment and office supplies transfer from one project to another.
• Support project site team in getting site staff for construction equipped with all standard office, safety, and IT equipment.
• Support the implementation of the inspection the testing plans.
• Support the training and on-boarding of new site team.
• Manage the different Service Agreements for the project, including NDA’s, MSA’s, CSA’s and SOW’s.

EPC RFP & Contracting Process Support (20%)

• Support the Project Engineering & Construction Manager during the RFP process.
• Prepare BoP contract exhibits (including the SOW, technical specifications, drawings, quality, and safety requirements) before launching the RFP.
• Ensures construction contracts are aligned (back-to-back and no gap) between Owner Supplied items, DBS contracts and other construction interfaces.
• Support the review and response to bidders RFIs.
• Work with project team to evaluate bids and award contracts.
• Support the EPC contracting process with the selected EPC-contractors, including the Exhibits negations.

General: (5%):

• Track proper reporting of key project safety metrics on a monthly and quarterly basis for all projects and contractors.
• Support of company initiatives, such as implementing new processes, procedures, or development of department specific tools.
• Performs other duties as assigned.

Qualifications/Experience – A minimum of 6+ years’ experience in Project or administrative support.

Skills/Knowledge/Abilities

• Strong organizational and communication skills, both written and verbal
• Strong knowledge of Documentation management.
• Clear understanding of project related contracts, documentation, stockholders, and administrative steps.
• Capability to document and report project progress accurately
• Focus on safety, quality, and customer service
• Demonstrated quality of excellent interpersonal communication skills.
• Highly motivated self-starter, friendly personality, team player, with ability to lead by example
• Computer proficiency includes SAP, Concur, Egencia, SharePoint; Visio, Excel, PowerPoint, and Word applications.

Working Conditions:

Approximately 100% of the time is spent at a construction site office or contractor office in the commercial/industrial construction environment utilizing computers and construction documentation such as plans, specifications, contracts, schedules, and other project control documents.