Retail Support Office/Buying Administrator, Westport, Co. Mayo

Carraig Donn is Ireland's premier retailer for Fashion/Gift/Homeware. We are looking for you to join us as a  Retail Support Office Administrator/Buying Administrator  at our Head Office in  Westport, Co. Mayo.

Become a part of our team.

The Company:  

Established in 1965, Carraig Donn is Ireland's premier retailer of Fashion, Jewellery and Giftware products. At Carraig Donn, we are inspired by our long history as an Irish retailer and we draw on our heritage as we consistently innovate and evolve. Our team of experienced buyers strive to bring our customers quality products that are unique and exclusive to Carraig Donn stores. The Carraig Donn customer is central to our success and we pride ourselves on providing genuine, honest customer service and an excellent retail experience. Our aim is to build positive, lasting relationships with our customers by providing them the right products - when and where they need them. Carraig Donn is 100% Irish owned and operated. We currently employ over 500 people across our Head Office and retail stores with 40 branches nationwide. Our central warehouse, buying offices, dispatch centre and e-commerce operations are all conducted from our home on the Lodge Road, Westport, Co. Mayo. With buying offices also located in Ennis, and Dublin. Carraig Donn is continuing to grow year on year, with an exciting 10-year expansion plan. 

The Role:  

We are looking for a self-motivated, fully flexible, energetic, customer orientated, sales focused and experienced retail professional to join the friendly team here in our Head Office in Westport, Co. Mayo as a Retail Support Office Administrator/Buying Administrator on a 39 hour, fixed term contract.

The purpose of this role is to support the Buyers and Stock Controllers in the allocation and management of stock. The role holder will act as a key point of contact for internal and external personnel regarding giftware queries.

The role holder will work closely with Buyers, Stock Controllers, Suppliers, Warehousing and Stores in order to deliver a smooth and efficient service within a fast-paced environment. 

Responsibilities:

• To Support the Buyers and Stock Controller in the allocation and management of Carraig Donn brands and branded ranges.
• Create purchase orders for initial new lines, and ongoing replenishment to stores.
• Maintain and update stock status on the system, accounting for discontinued, current and new lines.
• Manage the delivery schedule to stores ensuring suppliers deliver on agreed dates, and stores are furnished with the schedule on a daily basis.
• Manage external deliveries (domestic and international) to the distribution centre.
• Ensure all stock is bar-coded, communicating with buyers and suppliers where necessary.
• Ensure relevant suppliers are supplied with Carraig Donn barcodes where necessary.
• Reconcile prices charged on invoices to prices agreed when placing order.
• Set up new products on Futura for European Suppliers
• Update and maintain Supplier Templates, communicate product changes with the Buyer and Shops
• Create sale packs for stores and update and maintain the system to reflect this.
• Create the main content for the giftware book for each season.
• Catalogue hold/clear product samples seasonally.
• Be available for store visits as well as supplier visits where needed.
• Prepare sales performance reports for the Buyers, highlight slow/fast-moving lines.
• Communicate on a daily basis with stores, head office and external suppliers.
• To provide back up and support to the Retail Stores as directed the Buyers, Operations Managers and/or the Retail Support Office Manager.
• Maintain office filing system, ensuring filing is completed in a timely and accurate manner.
• Deal with department administration queries as and when they arise
• Ad hoc duties as required by the Buyers & Retail Support Office Manager.

Further Expected Knowledge & Skill:

• Possess excellent verbal and written communication skills.
• Display strong attention to detail and be able to multitask.
• Ability to meet deadlines and maintain accuracy.
• Be a great team player but also have the ability to work independently.
• Must have strong I.T. skills - proficient in Microsoft package particularly excel.
• Knowledge in the Futura retail system would be advantageous

What We Offer:

Competitive Compensation Package: We value your expertise and contribution. Enjoy a competitive salary that reflects your experience and skills.

Flexible Work-Life Balance: We understand the importance of balancing personal and professional commitments. Benefit from flexible working arrangements that suit your lifestyle.

Career Advancement Opportunities:  Grow your career with us. Join a team of industry professionals dedicated to your success. Take advantage of our culture of mentorship and development as you progress within our organization. Paid apprenticeships allowing you to achieve level 6 certification

Supportive and Inclusive Work Environment: At Carraig Donn, we foster a culture of collaboration and respect. Join a diverse team of talented individuals who are passionate about delivering exceptional customer experiences.

Continuous Learning and Development: We invest in our employees' growth and development. Access a variety of learning resources, training programs, and workshops to enhance your skills and knowledge.

Comprehensive Benefits Package: Enjoy peace of mind with our comprehensive benefits package, and access to a health and wellbeing support plan.

Employee Discounts and Perks: As a valued member of our team, you'll enjoy generous staff discounts on our exclusive product range. Take advantage of our employee referral scheme and other exciting perks.

Health and Wellbeing Initiatives : Your health and wellbeing are important to us. Benefit from initiatives such as our bike-to-work scheme and access to our Employee Assistance programme, as well as our employee platform offering mindfulness resources, lifestyle savings, and more.

Join Carraig Donn and become part of a team that values your talent and dedication. Experience the rewards of working for Ireland's premier lifestyle retailer as you embark on a fulfilling career journey with us. Apply now to seize this exciting opportunity!