Tendering & Project Admin Assistant

Position: Tendering & Project Admin Assistant

Location: Carlow

Salary: Neg DOE

Our client is a leading electronic life safety and security systems supplier, delivering specialised services to customers across Ireland. They are currently seeking a highly motivated and detail-oriented individual to join their Carlow based team as a Tendering and Project Administrator.

As a Tendering and Project Administrator, you will play a crucial role in supporting the Tendering Manager in pricing both small works and larger project works and also assisting the site-based engineering team in delivering projects.

Responsibilities:

1. Tender Support

• Assist the Tendering Manager in preparing tender submissions by conducting thorough take-offs and accurately estimating quantities for materials and labour.
• Collaborate with the Tendering Manager to review tender documentation and ensure compliance with client requirements and specifications.
• Utilise in-house tendering software to prepare and submit tender bids for both small works and larger projects.
• Coordinate with clients and engineering team to gather necessary information for tender submissions.

1. Project Support

• Support the Project Manager in project planning and scheduling activities.

• Assist in the preparation of project documentation, technical document submittals, progress reports, and handover documentation.
• Liaise with project stakeholders, including clients, subcontractors, and internal teams, to facilitate effective communication and project coordination.

1. Administrative Tasks

• Provide general administrative support to the Tendering and Project Management teams, including filing, data entry, and document management.

• Prepare and issue Health and Safety documentation from our in-house library of documents.
• Maintain confidentiality and handle sensitive information with discretion.

1. Supplier Management

• Collaborate with suppliers and subcontractors to ensure competitive pricing and timely delivery of materials and services.
• Order necessary equipment and materials from trusted suppliers based on job estimates, ensuring adherence to standard purchase order (PO) procedures.
• Manage incoming equipment orders to confirm receipt of all necessary items for job completion, ensuring proper labelling and available for collection by field engineers.
• Maintain a tidy equipment store, disposing of excess packaging appropriately.

Skills and competencies required:

• Excellent IT/computer skills
• Diligent, methodical, and well organised.
• Polite and effective communication skills - phone/email
• Self-motivated
• Some relevant experience in a similar or related technical area would be an advantage

Requirements:

Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in the Ireland. Applications submitted without the necessary visa in place will not be considered.

If the position above is of interest to you and you would like to know more, please call Arlene today on in complete confidence.

AC