Workplace Coordinator

Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers. For the first time ever, you can manage and automate every part of the employee lifecycle in a single system.

Take onboarding, for example. With Rippling, you can hire a new employee anywhere in the world and set up their payroll, corporate card, computer, benefits, and even third-party apps like Slack and Microsoft 365—all within 90 seconds.

Based in San Francisco, CA, Rippling has raised $1.2B from the world’s top investors—including Kleiner Perkins, Founders Fund, Sequoia, Greenoaks, and Bedrock—and was named one of America's best startup employers by Forbes.

We prioritize candidate safety. Please be aware that official communication will only be sent from @Rippling.com addresses.

About the role

Rippling is looking for an experienced Workplace Coordinator to join our global Real Estate and Workplace team. You will work closely with the NYC & EMEA Workplace Operations Manager to ensure the flow of workplace operations are met in the Dublin and London offices to enhance the in-office employee experience. This will be a varied and fast-paced job. If you’ve got a natural go-getter attitude, a hospitality mindset, and a drive to always improve the way we work, we’d love to hear from you.

What you will do

• Support in-office activities such as AV set up and furniture arrangement for company meetings, implementing employee experience activities such as happy hours or Valentine’s Day treats.
• Manage building specific needs including building access portal to process facilities and visitor requests, workplace Jira tickets, and relationships with the building’s property management team. 
• Support planning to best utilize team seating within a rapidly growing office, including expansion or move activities when we outgrow space
• Restock, monitor, and order office supplies
• Oversee food and beverage orders
• Act as culture ambassador by engaging with employees and acting as a resource for those in need of assistance, such as on New Hire Mondays
• Maintain office equipment
• Intercept mail and packages and notify recipients
• Maintain cleanliness of common spaces and conference rooms

• At least 2 years experience in office administration 
• Approachable, service-oriented, and strong interpersonal skills
• Strong written and verbal communication skills
• Excellent organizational and time management skills 
• Keen attention to detail
• Problem solving and basic AV troubleshooting skills
• Comfortable adapting quickly in a fast-paced environment

Additional Information

Rippling is an equal opportunity employer. We are committed to building a diverse and inclusive workforce and do not discriminate based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other legally protected characteristics, Rippling is committed to providing reasonable accommodations for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email

Rippling highly values having employees working in-office to foster a collaborative work environment and company culture. For office-based employees (employees who live within a 40 mile radius of a Rippling office), Rippling considers working in the office, at least three days a week under current policy, to be an essential function of the employee's role.