HR/Office Manager

My client who is based in Ennis, Co.Clare is looking for a HR/Office Manager to join their growing team. This is a permanent role with an immediate start. This role is fully office based. The ideal candidate for this role will come from an Office/HR/Recruitment background. The role is a mix of HR (main contact from HR queries/duties in the company) and office management.

HR Duties:

Recruitment

• Create and update job roles and job descriptions for all roles within the company.
• Where required submit work permit applications for perspective foreign nationals.
• Ensuring completion of all required paperwork and new hire checklist.
• Managing investigation, disciplinary and grievance matters in line with company policy and procedure.
• Setting up correct Annual Leave for every employee on an annual basis on Sage HR system.
• Tracking sick leave monthly, reviewing with Managers, and taking any required action.
• Ensuring that an annual appraisal is completed with all employees, attend annual appraisal meetings with Managers, track all actions coming from these appraisals and follow through to completion.
• Sourcing, scheduling, and tracking of all training requirements and maintaining of training records.

• Ensuring all training records are keep up to date on file when so that they are accessible as required.
• Ensuring that the Training Masterfile is always up to date.

Office Management

• Scheduled Meetings
• Chairing meetings, taking notes at meetings, preparing meeting minutes, and subsequently distributing to all participants
• Ensuring that all Subcontractor management portals are up to date with all required information, e.g. insurance details, safety certs, etc.
• Fleet Management
• Ensure that all company vehicles and fuel cards issued to employees are tracked on Sage HR.
• On an annual basis assist in compiling the penalty points that every employee covered by the company car insurance is updated for submission to the insurance provider.
• Track progress of all Apprentices throughout their apprenticeship training program
• Ensure Apprentice pay rates are increased according to progress throughout each phase of training;
• Run weekly payroll file every Tuesday ensuring that all monies owed to all employees are submitted to finance for processing.

Requirements

• 3- 5 years' experience supporting and working at senior executive level Qualification in Business or HR, Level 5 or higher.
• Experience in the construction or engineering industry advantage but not essential.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Meticulous attention to detail.
• A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients.
• Experience with leading and motivating teams to achieve maximum productivity.
• HR experience and knowledge of relevant employment legislation.

·