Site Projects Document Controller /Administrator

Kenny-Whelan are hiring a Site Projects Document Controller / Administrator to join one of their Global Pharmaceutical Companies in Cork

Contact Carmel Synnott at or phone on :

Profile of the role:

The Project Support Document Controller/ Administrator will serve as an integral member of the Project Engineering Team supporting the implementation and execution of project controls including document processing, document management, planning, status reporting, issue/risk management, change management.

The role is an integral part of the overall project team, ensuring smooth running of the office processes and best in class information management and reporting.

Duties:

• Attend weekly Management meetings showing Project Progress against Schedule etc.
• Organise meetings as needed (attendees, rooms, locations, schedule conflicts) ;
• Plan project visitor agendas and logistics ;
• Weekly Timesheets admin
• Maintain and distribute stock of safety equipment (PPE, vests, etc.) for team members and visitors
• Keep log/track of new contractors on site each week, provide assistance with site inductions
• Safe Pass courses, logs etc.
• Raise IT tickets for project team and their computers, software, phones etc. and follow up
• Resolve facility problems in cabins (logging and follow up on tickets, etc.)

Software Skills:

MS Office Advanced: - Word, Excel, PowerPoint, Outlook,

Advanced Electronic Document Management systems essential (EDMS)

• Key Experience: At least 5 to 10 years’ experience working as a Project Support Document Controller/ Administrator within a Project, and ideally a GMP environment.
• Experience of responsibility for supporting managers, project team and project controls / PMO team
• Proven effective time management skills with the ability to prioritise and remain focused and to work on own initiative
• Work primarily with the Project Manager, Project Co-Ordinator and Leads

Kenny-Whelan Contact:

To apply please sendyour updated CV to Carmel: for further information please contact Carmel Synnott on