Accounts Payable Assistant

Calor Gas Ireland is currently seeking a full time permanent Accounts Payable Assistant to work in our Long Mile Road, Dublin 12 head office.

The Accounts Payable (AP) Assistant is responsible for the day to day efficient and effective activities of the accounts payable function in a high-volume dynamic environment covering all Calor’s suppliers’ island wide.

The successful candidate will be ensuring all supplier invoices are processed timely, supplier accounts are reconciled and payments are issued.

Excellent communication and interpersonal skills to make continuous improvements within the team including providing expertise and guidance to define or refine processes whilst playing an active role.

Job Responsibilities include:

Processing Invoice/credit notes o Invoice review and approvals.

Processing of payments, including multi-currency payments.

Handling of queries from suppliers.

Adherence to procedures and processes aimed at achieving improved/best AP practice.

Performing the AP monthly close and preparing monthly creditor accrual listings.

Reconciliation of some balance sheet accounts

Investigation and correction of rejected payments.

Supplier reconciliations.

Processing of inter company charges.

Sub-contractor tax returns.

Data Management & vendor account maintenance.

Credit Card reconciliations.

Preparation of month end reports.

Other ad hoc duties as delegated by the Supervisor

The successful candidate will be an effective contributor to the company’s control regime by being vigilant re duplicate invoices, attempted frauds, etc.

He/she will be working closely with Procurement department & suppliers, ensuring our processes operate at an optimal level.

He/she will be helping to adhere to scheduled pay runs and minimising the use of ad-hoc, urgent payments.

He/she will be supporting the standardisation and improvement of processes, procedures, controls, and systems. This may include automation of processes and activity where there is a business case for doing so.

Requirements

The ideal person for this role will have a high level of accounts payable experience in a dynamic industry, with a demonstrable track record of having operated lead change for a vibrant organization.

A minimum of 3 years’ experience working in AP in a high-volume dynamic environment. is essential.

General knowledge of accounting practices including processing invoices for payment, journal entries, account reconciliation and analysis.

Must have knowledge of principles, practices, regulations, and procedures as they relate to purchasing and accounts payable

Hands on proficiency, knowledge, and use of Navision ERP with proven ability to enhance PTP systems.

Experience and understanding of the PTP process.

Multitask & hands on experience using online banking for arranging payment runs, including foreign currency transactions and preferably with knowledge of sweeping.

Excellent computer skills i.e. Word, Excel

Ability to work within a team but also to work on own initiative.

Excellent interpersonal and communication skills, both written and verbal

Possess a high level of attention to detail in all aspects of the position.

Experience in multi company/Group environment is an advantage.

Benefits

SHV Group is the largest dedicated global LPG distributor in the market.

Calor is part of the SHV Group, a family-owned Dutch multinational which operates on a networked basis, employing more than 60,000 people worldwide, operating in 27 countries and supplies LPG to tens of millions of customers worldwide .

Calor in Ireland employs over 320 employees across eight sites in Ireland and a further 230 indirectly.

Calor is a leading supplier and distributor of LPG (Liquefied Petroleum Gas) in Ireland; with over 80 years’ experience in the gas business, we pride ourselves on our unmatched expertise in the safe supply of butane and propane to our customers. We design and implement bulk and cylinder energy solutions for residential, industrial and commercial customers who want to enjoy everything that this exceptional energy source has to offer but are not on the natural gas pipeline.

Calor Gas is scheduled to be carbon neutral by 2035 and currently has a progressive plan to operate within a sustainable agenda.

Apart from competitive remuneration the successful candidate will enjoy pension/PRSA benefits, free canteen, free parking, free company events & training opportunities.