Academic Administrator

Job Title: Academic Administrator

Reporting to: Head of Cork Campus

Location:
Griffith College Cork

Job Type:
Full-Time / Permanent

Job Summary:

The Academic Administrator is responsible for all academic administrative functions of programmes delivered at the Griffith College Cork campus.

Job Responsibilities:

Job Responsibilities include:

• Registration

-              Liaising with Registration Office

-              Ensuring learners are registered accurately

-              Sending LRAFs to Registration for processing

-              Processing component deferrals

-              Updating personal student information

• Induction

-              Preparing Induction Schedule

-              Liaising with relevant personnel

-              Posting handbooks and timetables on Moodle

• General Programme Administration

-              Ensuring a professional and efficient service is provided to learners

-              Attendance monitoring and analysis

-              Acting as secretary for all programme committee / class rep meetings

• Assessment

-              Assignment Title filing

-              Late Assignment Submission

-              Creating component mark sheets for all component assessments

-              Oversee the smooth running of the examinations process

• Liaising with Examinations Office


• Making examinations timetables available to learners


• Arranging invigilators


• Organising exam venues


• Creating attendance and seating plan records


• Copying of exam papers


• Preparation for exam boards

-              Carrying out QA checking procedures relating to assessment results

-              Entering of assessment results to college database

-              Arranging assessment material for review by External Examiners

-              Updating results on college database post exam board prep meetings

-              Attending exam board related meetings

• Graduation

-              Organising and participating in the graduation ceremony as per the requirements of the

graduation committee

-              Liaising with Graduation Office regarding conferring booklet

-              Managing all ceremonies on Cork campus, including:

• Graduation line up


• Parchment organisation


• Ushering


• Liaising with other College departments and campuses as required.

-              Induction

-              Registration

-              Graduation

• Ensuring the relevant College Quality Assurance procedures are adhered to.


• Assisting and liaising with Academic Staff in relation to:

-              Timetabling

-              Lecturer and Facility Assessment

-              Assignment Submission Schedule

-              Organising support for equipment being used by lecturers (particularly guest lecturers)

Minimum Education / Experience Requirements:

• 1 years + administrative experience, preferably in an educational institution and/ or private organisation.


• Strong Microsoft Office skills.


• Excellent organisation skills with the ability to prioritise and multi-task.


• Strong written and verbal communication skills in English.


• Proactive in approach and detail oriented.

About Griffith College

Griffith College is Ireland's largest independent third level institution with locations in Dublin, Cork and Limerick. The main campus is situated on seven acres within a mile of St. Stephen's Green on Dublin's South Circular Road. Griffith College enjoys national and a growing international reputation for student success. The College has gained an enviable, award winning reputation for providing students with first class lectures and excellent study material. Griffith College offers internationally recognised postgraduate and undergraduate degree programmes, complimented by a wide range of professional, short term and corporate training educational solutions - in Griffith college, there is something for everyone. Today there are over 7,000 students studying in the College, which is a designated educational institute of the Quality and Qualifications Ireland (QQI). Click the link for more information.  http://www.griffith.ie/

Our Vision

‘To be recognised among the leading, innovative and socially enterprising of Ireland’s universities”

Why work for Griffith College?

• Competitive salary package.


• Access to health cash plan for self and family through salary sacrifice.


• Access to Employee Assistance Programme (via Wisdom platform).


• Mental Health and Wellbeing supports available.


• Access to the College’s pension scheme.

• Ongoing training, development, and career support.


• EU Cycle Friendly Employer and Bike-to-Work scheme.


• Staff discounts and offers through the Group Scheme Portal.

• Year-round staff events: BBQs, coffee mornings, wellness talks, EDI events, and more.


• Stunning historical premises.


• Vibrant multidisciplinary and multicultural learning environment.


• Inclusive and diverse community.

• Innovative and agile place to work.

• Welcoming environment committed to learner and staff development.

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline of proposed areas of activity and will be amended in the light of the changing environment within the Faculty and the College.

Griffith College is an equal opportunities employer. Candidates must be eligible to work full-time for any employer in Ireland.