Accounts Payable Administrator, Charity, Dublin

Our client is an Approved Housing Body (AHB) and a member of the Housing Alliance. The organisation work with various stakeholders in the housing sector, including Local Authorities, Government, aspiring homeowners, tenants and developers, and is subject to regulation by the Approved Housing Bodies Regulatory Authority and the Charities Regulator. Since their foundation in 1973 they have provided over 5,700 homes through homeownership, shared ownership and social rented co-operatives.
The organisation are looking to recruit an Accounts Payable Adminsitrator to join their team. The role will report to the Finance Manager (Core Finance) and work alongside them, another Accounts Payable Administrator and a Financial Accountant. Duties & Responsibilities Support the Accounts Payable function:

• New supplier set ups in Finance system
• Follow up with invoice approvers at month end to clear work trays prior to AP run
• Respond to queries arising from the Accounts payable payment run each month
• Reconcile creditor statements to Ledger Balances on a regular basis

Rent refund processing:

• Ensure full documentation and approval is provided prior to processing of refund
• Create payees and Payments in Bank of Ireland
• Maintain a record of Rent processed each month and reconcile to any outstanding RR on Rent Reconciliation
• Update the KPI log on Rent Refunds processed and amounts

Maintain a register of 18 company credit cards:

• Issue the soft copy of statement in 1 st week of the month to each card holder
• Track the return of receipts and authorisation of each by relevant manager /deptartment Head 
• Categorise expenditure to ensure correct allocation of spend in Nominal Ledger
• Create a simple input document for Castleton (CRM System) to record the spend accurately each month
• Seek out options to automate this process

DCI fuel cards / E-Flow – 18 card holders:

• Login to DCI Portal and download the invoices for the month which should agree to the Direct Debit total each month 
• Analyse DCI card usage by cost centre and upload to Castleton

Annual audit process support:

• Support in the preparation of Audit schedules and upload to Audit portal as required.

Other key responsibilities include:

• Share Transfer and Reconciliations
• Arrange for the transfer of Share received through Evo & stripe from the CHI rent account to the individual Share Bank Account or Intercompany Nominal Ledger Accounts
• Participate in any Internal Audit processes when necessary
• Ad hoc tasks directed by Finance Manager / Head of Finance

Candidate Requirements

• 1-2 years’ experience in a similar role
• Strong Microsoft Excel Skills
• Excellent Communication Skills (needed to communicate across different departments)
• Ability to act on own initiative and as part of an integrated team
• Flexibility in approach to tasks
• Eligibility to work in Ireland

Conditions of Employment

• Salary: Competitive salary commensurate with experience (CHI operates a performance-based salary model that allows for annual salary increases on a set salary range through performance)
• Annual Leave: Annual leave will be 22 days (exclusive of 10 public holidays), plus an additional 3 Privilege days per year (annual leave increases through length of service and can also be additionally accrued as paid time off in lieu of overtime (TOIL)
• Pension: The organisation offers a defined contribution pension scheme and employees have access to the scheme on successful completion of their six-month probationary period
• Training & Development: Continuous professional development, training & further education courses, study & exam leave and professional membership fees are paid for at the orgnisations discretion where relevant 
• E-Working Allowance: An Electronic Working Allowance is paid daily for remote working during COVID 19 pandemic