Accounts Payable, Advertising, Dublin (Hybrid)

or client, a growing advertising agency based in South Dublin City, is currently looking recruit an Accounts Payable Administrator to join their team. Job Purpose: To plan and execute the processing of transactions for the Creditors Ledger, Petty Cash, Employee Expenses, Credit Cards and Bank Accounts and to support the team in other ancillary tasks including Rebate Invoicing, Client Cash, Allocation and the monitoring of Employee Time Recording. Key Responsibilities/Activities:

• Creditors Ledger
  • Checking New Supplier/Supplier change forms in accordance with Company Policy, Reception (does processing)
  • Ensure that supplier invoicing practices are compliant with Company policy
  • Upload/Record approved to the Creditors ledger for approval – Daily basis
  • Schedule and execute weekly Supplier Payment runs and manual cheques where required (rarely)
  • Ensure Creditor Control Account agrees with Creditors Ledger; follow up differences (Month end Reconciliation) and any positive balances
  • Reconcile Supplier Statements in accordance with Current Finance Procedures (as received)
• Employee Expenses
  • Ensure that expenses are compliant with company policy
  • Ensure correct allocation of expenses to codes and proper backup included
  • Prepare the enhanced revenue report for uploading to revenue before payment of expenses

• Credit/ Cards (Daily- Basis)
  • Ensure all CC Expenditure Requests are compliant with Company Policy
  • Process credit card payments when proper approval received
  • Upload/Record credit card expenses on finance system
  • Reconcile CC statements with Expenditure requests
  • Monitor CC balances daily and ensure adequate funding levels

• Bank & Cash Management
  • Receive and review all Bank Account statements
  • Book all transactions to Nominal Ledger (including FE differences)
  • Carry out periodic cash forecasts and ensure adequacy to meet planned disbursements
  • Monitor activity with Omnicom Treasury and record cash movements in Nominal Ledger
  • Book and allocate Client Receipts to the Debtors Ledgers
  • Reconcile all Bank, Credit Card and Petty Cash Accounts at month-end
• Rebates
  • Maintain schedule of Rebate Agreements for the Current Year
  • Generate and record all Rebate invoices in accordance with Supplier agreements
  • Monitor collection of Rebate Receivables; cross check with Creditor position
• Month-end
  • Maintain schedule of Accruals and Prepayments
  • Identify and book accruals and prepayments as required
  • Carry out ad-hoc analyses of actual expenditure as required
  • Monitor Outstanding POs; escalate to Financial Controller
  • Maintain Scorecard for the Creditors Ledger
• Other Tasks
  • Run missing timesheet report as scheduled and maintain delinquent employee list for subsequent reporting
  • Prepare quarterly s-box backup
  • Maintain Company’s Public Transport Scheme & Cycle to Work Scheme
  • Prepare bi- monthly vat returns
  • Complete Sarbanes-Oxley (S-Box) reporting for Accounts Payable
  • Train staff how to use the Finance system to input their timesheets, holidays, expenses and create purchase orders
  • Execute other task as requested by Financial Controller from time to time

Suitable candidates will have 2 years experience within a busy environment in finance.
This role will be hybrid working 3 days office and 2 from home if required.