Accounts Payable Assistant

About Us:

O'Callaghan Collection is a thoughtfully curated and design led collection of 5 Irish family-owned and managed luxury boutique hotels located in the heart of Dublin and Gibraltar city centres.

Each boutique hotel has its own unique identify that reflects its location and offered guest experience. Our properties are continually being developed in order to exceed evolving customer expectations.

Our philosophy centres around tailored guest and client solutions. We prioritise personalised service and experience over a one-size-fits-all approach.

We recognise that excellent customer outcomes are directly tied to the satisfaction and engagement of our employees. Therefore, our approach to attracting and retaining talent is centred around creating a workplace culture that values and supports our staff.

We seek talented people, visionaries who want to make their mark by helping to create something truly spectacular, who want to know that their opinions count, and their contributions are valued.

We strive to provide our employees with a challenging and rewarding work environment that encourages personal and professional growth. We offer comprehensive training and development programs to help our team members achieve their career goals and stay up to date with industry trends.

In addition to investing in our employees' career development, we also prioritise their well-being and work-life balance.

We offer competitive compensation packages, flexible scheduling, and a range of employee benefits and perks.

Our goal is to attract and retain top talent in the industry who share our commitment to excellence and passion for providing exceptional service to our guests.

If this sounds like you, we’d love to connect.

We are Caring|Proud|Accountable|Determined.

Benefits:

• Free use of our fully equipped gym
• Your Birthday as an extra paid day off!
• Enhanced holidays with service
• Rewards programme
• Refer a friend - €500 reward
• Discounted room stays - friends and family
• Discounted F & B when you are a guest in any of our hotels
• The opportunity to progress - 4 Hotels in Dublin city and a Hotel in Gibraltar
• Tax saver for travel tickets
• Bike to work scheme and a safe place to leave your bike.

Role information:

• Manage AP email folder.
• Issue bi-weekly Procure Wizard (PW) reports to hotels/HODs showing actions needed to progress the invoices for payment.
• Manage the ‘Checked & Balances’ stage of the POs on PW, make sure delivery docs signed and check nominal coding before completing the invoices.
• Transferring completed invoices from PW to SUN in the file export.
• Manage non - Food & Beverage suppliers on the ledger - creditor recs, queries etc.
• Assist with the weekly payment run for urgent payments – gather all relevant documentation and present to the CFO for approval.
• Monthly payment run - ensure all back up docs are present & sign offs obtained from HODs. Process and upload to bank for payment approval.
• Debit balance analysis for creditor accounts - make sure any creditor accounts with a debit balance are cleared down on regular
• Provide information for KPI reporting.

Requirements:

• 1-2 years AP experience
• Excellent time management skills & ability to work under pressure.
• Strong analytical skills and attention to detail
• Excellent communication skills
• Intermediate Excel
• Ability to work on own initiative as well as part of a team
• Excellent problem-solving skills
• Experience with Procure Wizard and/or SUN is desirable but not essential