Accounts Receivable Specialist

Catalyx is seeking an Accounts Receivable Specialist to work in our Cork office on a hybrid basis.

Who We Are :

Catalyx specializes in the science of operational processes. With a footprint across North America and Europe, the company carefully automates and services R&D, production, packaging, and delivery processes—globally—with a sophisticated blend of products, technologies, and lifecycle services. The company was formed in 2022 after CXV Global (Crest Solutions, Xyntek, and VistaLink) and Panacea Technologies joined forces. For over three decades, Catalyx’s partnership-based culture has helped organizations in production-intense, highly regulated industries optimize their operational efficiency, performance, and safety

The Role :

We are seeking a detail-oriented and proactive Accounts Receivable Specialist to manage the accounts receivable functions for our operations in Ireland, UK, Belgium and Sweden. The ideal candidate will be responsible for ensuring accurate and timely invoicing, efficient cash collection, effective debtor management, customer onboarding, and collaboration with project managers to maintain up-to-date project invoicing and positive cash flow. The role is based in our Cork (Irish) office. Hybrid working is available. Multi-lingual (English, Dutch, French) is ideal but not essential.

Responsibilities and Tasks :

Invoicing and Billing :

o Prepare and issue accurate and timely invoices to customers.

o Ensure all future invoicing dates are accurately recorded in the system.

o Address and resolve any invoicing discrepancies or issues.

Cash Collection:

o Proactively manage and collect outstanding accounts receivables.

o Follow up with customers on overdue invoices to ensure timely payment.

o Implement and monitor effective collections strategies.

Debtor Management:

o Maintain detailed records of customer transactions and outstanding balances.

o Analyze debtor aging reports and initiate appropriate action to mitigate risk.

o Provide regular reports on accounts receivable status to management.

Customer Onboarding:

o Facilitate the onboarding process for new customers, ensuring all necessary documentation is completed.

o Set up and maintain customer accounts in the financial system.

Collaboration with Project Managers:

o Work closely with project managers to ensure project invoicing is current and accurate.

o Monitor project budgets and cash flow to ensure projects remain cash positive.

o Assist in resolving any invoicing issues related to projects.

Process Improvement:

o Identify and implement improvements to the accounts receivable processes to enhance efficiency and accuracy.

o Stay updated on industry best practices and regulatory changes affecting accounts receivable.

Customer Relations:

o Build and maintain strong relationships with customers to facilitate smooth payment processes.

o Address and resolve customer inquiries and disputes promptly and professionally.

Compliance and Reporting:

o Ensure compliance with company policies and relevant accounting regulations.

o Prepare and submit accurate financial reports as required.

Why Join Catalyx?

At Catalyx we understand that our people are our greatest asset. For this reason and many others, we take care of them. The team in Catalyx benefits from a Total Rewards package. This includes great personal benefits and professional growth opportunities.