Administrative Assistant

Job Title: Administrative Assistant

Reports to:General Manager

Location: Dublin

Job Type: Full-time, interim with potential to extend

Start Date:Immediate

Company Overview

Equitix Management Services Limited (EMS) commenced trading on 1 October 2014 and has experienced rapid growth since inception, now operating across multiple locations in the UK and Europe.

EMS provides SPV management services across 27 asset classes, building on initial capability across education and healthcare, and now active across many additional social infrastructure sectors, street lighting, renewables and environmental services.

EMS has over £4bn of assets under management across 200+ contracts.  Services are delivered by a multi-disciplined team of over 200 people, and the company generates an annual turnover in excess of £28m.  The business anticipates further growth in the coming years, with existing engagements under long-term contracts and visibility of a healthy pipeline of additional contracts.

Role Overview

The primary focus of the role will be to provide a combination of day-to-day business contract administration, as detailed below.  The role will benefit from exposure to a variety of different work streams and differing relationships, to include public sector partners, investors, lenders and supply chain partners.

Desired Qualifications (guide)

• Relevant vocational qualifications or apprenticeship that aligns with the requirements.


• +1 years’ experience in a similar role.


• Proficiency in Microsoft Office Suite.

Personal Attributes

• Dependable & Responsible: consistently meets deadlines and delivers quality work.


• Adaptable: comfortable with change and able to adjust to new priorities quickly.


• Strong Work Ethic: self-motivated and committed to achieving goals.


• Team Player: works well with others, values collaboration, and supports colleagues.


• Problem-Solver: thinks critically and finds effective solutions under pressure.


• Excellent Communication Skills: clear, concise and professional.


• Positive Attitude: brings enthusiasm and optimism to the workplace.


• Organised: manages time and tasks efficiently to meet objectives.


• Proactive: takes initiative without waiting for instructions.


• Attention to Detail: ensures accuracy and quality in all work.

Principal Responsibilities

• Support the General Manager in discharging the obligations of the client to the extent that the obligations are required to be performed by EMS under the terms of its subcontract.


• Seek to act at all times in the best interests of the client in dealings with the project parties.


• Develop effective working relationships with all project parties.


• Collate papers and prepare packs to support project meetings.


• Record the minutes of project meetings.


• Manage correspondence (including letters and email traffic), to include filing appropriately and updating incoming and outgoing correspondence logs.


• Support the production and issue of correspondence.


• Manage information requests reasonably requested by the project parties.


• Provide support in ensuring that processes exist for receiving, logging and dealing with all notices concerning the project.


• Provide support in issuing information to the client, record the comments received and circulate them to the supply chain partners for action.


• Track tasks and project actions, measure and report progress.


• Assist in the preparation of information to be provided by the client pursuant to the contract documents.