Company Secretary

Core behavioural responsibilities for all employees
 

Agility	We Lead with Agility
Integrity	We Act with Integrity
Excellence	We Empower Excellence
Care	We Value Care

 
Integration of our four core values into our employment processes and frameworks allows Elgin to recognise and respect individual employees for their personal contributions to their roles, their colleagues, stakeholders, and ultimately to the renewable energy sector. We see sustainability as every employee’s responsibility and weaving sustainable practices into our values is paramount to the culture we seek to create.The Company Secretary will play a pivotal role in ensuring the smooth and efficient operation of corporate governance and compliance across all branches of the company. This individual will be responsible for providing expert advice on corporate governance, ensuring compliance with statutory and regulatory requirements in the UK, Ireland and across Europe, and maintaining effective communication with all stakeholders.
Key Responsibilities:

Corporate Governance:

• Advise on corporate governance best practices and regulatory requirements.
• Ensure compliance with the UK Corporate Governance Code, Companies Act (Ireland) and relevant European regulations.
• Oversee the preparation and distribution of board and committee meeting agendas, minutes, and other documentation for group companies.

Regulatory Compliance:

• Monitor and ensure adherence to legal and regulatory changes in the UK, Ireland and European countries.
• Prepare and file statutory documents and returns as required by law in all jurisdictions where the company operates.
• Liaise with legal advisors to address compliance issues and manage legal risks.

Board and Committee Support:

• Organize and facilitate group board and committee meetings, including scheduling, logistics, and documentation.
• Provide administrative support to the Board, including preparing reports and tracking action items.
• Manage director appointments, re-elections, and resignations.

Stakeholder Communication:

• Serve as the main point of contact between the company and its shareholders, regulatory bodies, and other key stakeholders.
• Handle shareholder communications and ensure the accurate and timely dissemination of information.

Records Management:

• Maintain accurate and up-to-date records of company documentation, including registers of directors, shareholders, and company seals.
• Ensure the secure storage of sensitive company information.

Legal and Ethical Compliance:

• Promote and uphold high ethical standards within the organization.
• Ensure that the company’s operations are conducted in a lawful and ethical manner.

Travel and Coordination:

• Occasionally travel to the company’s branches in the UK and European countries to ensure consistency in governance practices and provide on-site support.

• Bachelor’s degree in Law, Business Administration, or a related field; a Master’s degree or professional qualification (e.g., Chartered Secretary, ICSA) is preferred.
• Minimum of 3-5 years of experience in a company secretarial role or a similar position, ideally with experience in multinational environments.
• In-depth knowledge of corporate governance and compliance requirements in the UK, Ireland and Europe.
• Strong understanding of company law, regulations, and best practices.
• Excellent organizational and communication skills, with the ability to interact effectively with senior executives and board members.
• Proficiency in using corporate governance software and other relevant tools.
• High level of integrity and confidentiality.