Document Controller

About the job:

As a Document Controller, you will be part of a highly creative and effective leadership team comprised of Mechanical Engineers, Electrical Engineers, and BIM Engineers. Your main tasks will include reviewing technical documents, drawings, or sheets issued by the design teams and storing them properly within the assigned document repository. You will be responsible for all project documentation issued by the Ethos Project team and for providing document guidance to all team members.

About you:

• Must be based in Ireland to be considered for this position
• Minimun of 2 years' experience in a similar role 
• Strong communication, presentation, and organisational skills
• Capable of taking on project tasks with guidance from senior staff
• Able to multi-task across projects for reviews and feedback
• Good time management skills & ability to meet deadlines
• Excellent IT skills
• Motivated and flexible approach 
• Strong ability to collaborate and work as part of a high-performance team
• Fluency in English

Your day-to-day activities:

Provide document control assistance to all Ethos team members

• Review/proof project documentation before final issuance to the client.
• Check for accuracy, alignment, and quality of project reports.
• Efficient archiving, storage, and retrieval of project documentation.
• Maintain an up-to-date register of documentation.
• Provide input into document management procedures and keep up to date on industry best practices.
• QA review on documentation in line with project requirements, including:
• Drawings
• Specifications
• Calculations
• Reports
• Assist with delivering Quality Assurance across Ethos
• Ensure that project folders are in line with Ethos requirements
• Complete administrative tasks to support the wider team as required, including formatting of specifications and reports
• Manage communication with a high degree of professionalism and confidentiality

Desirable Attributes:

• Experience with web-based information management systems
• Good IT skills covering Excel, Word, SharePoint, Outlook, ACC
• Experience with web-based applications/software
• Sound knowledge and recent experience using Bluebeam, etc.

Benefits:

• Flexible working times
• 20 Days holidays up to 25 days
• Pension Scheme
• Working travel out-of-pocket expenses
• Travel tax scheme or bike-to-work scheme
• Regular training/mentoring / further college support
• Support for Chartership
• Subsidised Health Insurance Allowance
• A Professional Subscription Fee paid by the company
• Paid Statutory Leaves
• Healthcare check-ups and flu vaccinations
• Gym / Fitness membership
• Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)

At Ethos, we offer free Fridays every second Friday as a perk! Apply today and take the first step towards a healthier work-life balance!

Our vision is to: “Be the company people want to work for, and with”

Our values differentiate and focus us every day to be EPIC - for our people and our customers.