Document Controller

Greenvolt Next is committed to the Distributed Energy Generation, as this is one of the main axes of energy transition and key to reduce the cost of energy bills. We have partnerships across Europe relying on local knowledge and market expertise.

As a Document Controller, you will be responsible for managing and maintaining accurate records and documentation across all projects phases for large-scale renewable energy projects. You will ensure that controlled documents are properly maintained, distributed, tracked and archived in compliance with company standards, ISO requirements and client expectations.

Key Accountabilities

• Establish and maintain document control systems and workflows for EPC projects.
• Receive, review, log, distribute, and archive all incoming and outgoing documentation, including drawings, technical submittals, RFIs, method statements, permits, and correspondence.
• Ensure version control and proper status labelling of all controlled documents in line with company procedures.
• Coordinate with internal departments (engineering, procurement, construction, HSE) and external stakeholders (clients, subcontractors, suppliers) for timely document submissions and approvals.
• Maintain accurate and up-to-date electronic and physical records, ensuring traceability and easy retrieval.
• Support quality assurance processes by ensuring relevant documentation is available and up-to-date during audits and inspections.
• Assist in compiling and delivering project handover packages, including O&M manuals, as-builts, and certificates.
• Generate periodic document control reports, outstanding registers, and compliance checklists.
• Train and support project teams in document control practices and system usage.
• Additional Duties as assigned by your manager

• Proven experience (2+ years) in document control, preferably in construction, engineering, or renewable energy sectors.
• Familiarity with ISO 9001 quality standards and document control procedures.
• Proficiency in document management systems (e.g., SharePoint, Aconex, Procore, or similar platforms).
• Strong attention to detail, organisational skills, and ability to manage large volumes of documents under tight deadlines.
• Good communication and interpersonal skills to liaise effectively with internal teams and external partners.
• Competency in MS Office Suite (Excel, Word, Outlook, PowerPoint).
• Right to work in Ireland.

Preferred

• Previous experience on solar PV or renewable EPC projects.
• Knowledge of engineering terminology and technical documentation formats.
• Experience supporting QA/QC, HSE, or project delivery teams.

What we offer

• Competitive salary aligned with experience;
• Free birthday day
• Bike to Work Scheme
• Discounts from local businesses.
• Being part of an international environment

Additional Benefits after successful completion of probation

• Company Pension
• Death in Service
• Income Protection
• Flexible Friday
• Professional Membership fees
• Training and CPD

This job description is intended as a general guideline and is not exhaustive; it is a flexible document and may be subject to change to meet the evolving needs of the company.

We are an Equal Opportunity Employer and give consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity! Note this role is based in Ireland and you must be based in Ireland to complete the tasks of this role

We want an energy transition for everyone from everyone!

Please note: We do not require assistance from recruitment agencies and will not be accepting unsolicited agency submissions for this vacancy.