Documentation Specialist

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At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.

Hitachi Energy has an exciting opportunity as a Documentation Specialist.  You will be responsible for providing support in relation to digital document storage, document sharing and document protocol to ensure that project-related documents and information are managed, organized and maintained in a systematic and standardized manner.  Oversee the development and implementation of a document control and management policy and document con-trol standards are followed detailing how documents should be formatted, stored, maintained, approved, published, archived and disposed of to ensure project-related documents are well organized and maintained in a systematic and organized manner.  Manage access and alignment to protocols for all project members ensuring compliance with GDPR where applicable and ensuring all relevant stakeholders have access to the necessary documents to ensure punctual delivery

Location: Dublin (Hybrid)

(Also note we are unable to provide visa sponsorship for this position)

How you’ll make an impact

• Coordinate all project documentation and establish workflows for document control
• Act as a first point of contact for all documentation queries
• Define the templates to be used for each document type
• Populate and manage the document register, request for information register, Technical Submittals register.
• Ensure appropriate issuance, storage and records of project-related documents
• Ensure site-based team has access to current documents
• Prepare inputs / reports to monthly progress description

Your background 

• Fully proficient in the use of MS Office applications and other project tools and methodologies
• Experience with Document Management platforms
• Excellent communication (both verbal and written) and interpersonal skills
• Ability to govern outcomes to ensure high quality service delivery
• Ability to deal with and resolve unforeseen risks and issues
• Ability to prioritize effectively, meet deadlines and deliver consistent service
• High level of attention to detail
• Ability to manage client expectations and deliver within agreed parameters
• Ability to work in a challenging environment both on their own initiative and as part of a team

What We Offer:

• Competitive salary package
• Generous bonus scheme.
• 24 days holidays, plus bank holidays
• Excellent company pension and wide-ranging benefits schemes.
• Top quality H&S culture alongside comprehensive training and personal development programmes.
• Inclusive Work Environment: We foster a diverse and inclusive workplace where everyone feels valued and respected.

More about us

We offer fantastic opportunities to work on dynamic, high-impact and cutting-edge industry initiatives that are making a crucial impact to society whilst also offering the vibrancy of working within a world-leading global organization.

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