EMEA & APAC Talent Acquisition Coordinator

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

Position Overview: 

The Talent Acquisition Coordinator is instrumental to the global HR team and hiring teams, providing quality administrative support with all facets of the talent acquisition process. The role primarily consists of interview scheduling across EMEA and APAC time zones, assessment facilitation, onboarding preparation, ATS maintenance, administrative support tasks and recruiting projects. The role will involve dealing with the most senior stakeholders in our company, across multiple business units and locations.

This is a 1-year contract. You will be directly employed by Stepstone Group, will enjoy full benefits and will very likely be offered a permanent role if successful. 

Essential Job Functions:  

• Coordinate and schedule interviews for candidates across EMEA and APAC supporting various departments, ensuring timely communication and logistical arrangements across multiple time zones  


• Partner closely with recruiters and hiring managers to provide a high-touch candidate experience 


• Oversee the management of the applicant tracking system (ATS) and ensure data integrity 


• Oversee the management and maintenance of the ATS day-to-day, ensuring data integrity, updating email templates, tokens, and workflows, working towards becoming the team’s ATS subject matter expert.


• Maintain a high level of communication with candidates, hiring managers and interview teams. 


• Work with admin teams to schedule travel for candidates as needed 


• Other administrative duties as assigned 

Education and/or Work Experience Requirements:  

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) 


• Experience as a Talent Acquisition Coordinator, Executive Assistant or Administrative Assistant. We would also consider candidates with recruitment agency experience who are open to starting their talent acquisition career in a coordination role.


• Experience prioritizing and exercising critical thinking


• Bachelor’s Degree or equivalent experience 

Education and/or Work Experience Desired but not Essential.

• Experience working with an ATS. Greenhouse is preferred 


• Experience working for a financial services or large tech company 

Other Desired Skills/Attributes: 

• Highly motivated self-starter, with demonstrated history of taking initiative, being adaptive in a fast-changing environment, and working independently.


• Extremely detail-oriented 


• Excellent communication and interpersonal skills 


• Demonstrated ability to write effectively 


• Strong organizational and multi-tasking skills 


• Promote and demonstrate a positive, team‐oriented attitude