Executive Assistant

Executive Assistant 

The Role: 

An exciting opportunity has arisen to join our Dublin office as an Executive Assistant. This is a great opportunity for someone looking to gain experience within a dynamic professional services firm. You will have the opportunity to develop your career and gain experience working in a fast-moving team. Your position will involve providing support and assistance to 2-3 Partners within Operations and key members of their teams. If you are looking to develop your skillset in a dynamic, global firm, then this position is for you. 

Who are we looking for? 

• Dedicated high achievers. 
• People who thrive in a fast-paced environment and will stop at nothing to ensure a project is complete. 
• Detail-oriented process improvers. 
• Critical thinkers who naturally see opportunities to develop and optimise work processes, finding ways to simplify and standardise. 
• Self-directed people who take ownership of their work to drive productivity, change, and results. 

What does the position entail? 

• Act as a gatekeeper / first point of contact for their partners 
• EA to 2-3 partners and provision of administrative support to key members of their teams 
• Complex diary management and planning through prioritisation of appointments 
• Complex travel arrangements 
• Receiving calls and dealing with clients and colleagues in a professional manner 
• Organising internal and external meetings 
• Maintenance of client contact information within the CRM system 
• Maintaining templates for key client documents 
• Liaising with Client Take On Team to ensure efficient onboarding of clients 
• Managing all correspondence 
• Agenda planning & minute-taking at key team meetings 
• Preparation of presentation slides and material using PowerPoint 
• Business continuity planning 
• Assist with the coordination and management of special projects, as required 
• Various ad-hoc administration duties 

What skills will the successful candidate have? 

• Handle confidential information and sensitive issues in a reliable and discreet manner 
• Have the ability to work as part of a team, while also being able to use initiative when needed 
• Have the ability to communicate professionally and articulately at all levels 
• Have strong organisational skills and an efficient approach to organising their tasks 
• Have a strong client focus 
• Have excellent oral and written communication skills 
• Be flexible and adaptable to learning/taking on new tasks and responsibilities 
• Be proficient in MS Office packages 
• Knowledge of CRM would be an advantage, but not essential, as full training will be given 
• Have a high level of attention to detail  

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