Executive Assistant - Fixed Term Contract - Dublin

Executive Assistant

The opportunity

Due to exceptional growth across all areas of our business, we have several exciting opportunities for Executive Assistants to join the team in EY Ireland. You will be joining a team of Executive Assistants, where your experience in business communication will help you to build effective relationships with our most senior leaders/partners, with a core focus on building strong, diverse, and effective relationships with both internal and external stakeholders. You’ll have autonomy to build these relationships and grow with us as an administrative professional working with like-minded individuals in a solution orientated, collaborative, and diverse environment. This is an opportunity to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. Your key responsibilities would be to

• Act as an ambassador and first point of contact for allocated Partners
• Provide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Partner time
• Proactive travel management to include researching and booking travel, creating detailed itineraries, and assistance with visas
• Facilitate logistical arrangements and attend events as required, proactively ensuring appropriate meeting spaces and catering is available
• Collate and process expenses and invoices ensuring compliance with policy and approval process
• Prepare and submit timesheets
• Engage with Partner teams to understand business needs and priorities
• Provide administrative support to strategic internal projects where required
• Liaise with EA’s within the wider team and the entire EY network

Additional responsibilities may require you to

• Ensure documentation is prepared in advance of meetings
• Manage communications and monitor Partner email inboxes taking appropriate action, escalating, or delegating accordingly
• Prepare and revise internal / client documents prior to circulation
• Maintain client databases and updating contacts in our CRM system

Skills and attributes for success

• A proven track record of supporting and working at senior executive level 
• A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients 
• Ability to build relationships with and work as part of a team, ensuring seamless service to the firm and clients
• Meticulous attention to detail
• Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence
• Ability to balance multiple and competing demands and remain calm under pressure
• A solution-orientated approach to situations and a willingness to learn in a fast-paced, growing environment
• Proficiency in MS Office (Word, Excel & PowerPoint) and MS Outlook

What we offer We offer a competitive remuneration package that rewards you for your individual and team performance. As the business grows, we provide opportunities for you to grow too, by helping you develop new skills and progress your career. This includes support, coaching and feedback from your colleagues. But most of all, we believe in giving you the freedom and flexibility to handle your role in a way that’s right for you. To help you do that, we also offer:

• A hybrid working environment
• Total Rewards: A comprehensive package that covers flexible working and career development 
• FlexEY: Lets you select benefits to suit your needs across holidays, health, well-being and more 
• Annual reimbursement for health-related services such as gym membership 

About EY We are a global leader in assurance, tax, consulting, strategy and transaction services. We’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. We’ve a commitment to hiring and developing the most passionate people and to become the best employer in the business?If you can confidently demonstrate that you meet the criteria above, come grow with us.