Facilities Coordinator

The Facilities Coordinator plays a key role in ensuring the smooth operation, safety, and upkeep of our physical workspaces. This position involves managing maintenance, cleaning, health & safety, inventory, and vendor relationships, while serving as a central point of contact for facility-related matters.

Location: Sandyford, Dublin 18

Hours: 9 am to 5.30 pm

This is a hybrid role, working a minimum 3 days in the office. 

Responsibilities

Maintenance & Repairs

• Coordinate and schedule routine maintenance for building systems (HVAC, plumbing, electrical, etc.).


• Respond promptly to urgent maintenance requests and emergencies.


• Liaise with contractors and vendors for repairs and installations.


• Monitor and manage work orders, ensuring timely completion.


• Maintain accurate records of maintenance activities.


• Conduct regular facility inspections to identify potential issues and safety hazards.

Cleaning & Sanitation

• Oversee and coordinate cleaning schedules and procedures.


• Ensure compliance with sanitation and hygiene standards.


• Manage relationships with cleaning contractors and service providers.

Safety & Security

• Act as the Health & Safety Officer


• Coordinate essential health & safety training courses.


• Enforce and monitor adherence to safety regulations and protocols.


• Participate in emergency preparedness planning and response.


• Ensure proper maintenance of fire safety equipment and security systems.

Inventory & Procurement

• Manage inventory of facility supplies and equipment.


• Procure necessary items in a timely and cost-effective manner.


• Track and maintain records of inventory levels.

Vendor Management

• Liaise with vendors and contractors for facility services.


• Negotiate contracts and manage vendor relationships.


• Ensure timely and accurate payment of invoices.

Communication & Coordination

• Serve as the point of contact for facility-related issues and inquiries.


• Communicate effectively with employees, management, and external partners.


• Provide regular updates to management on facility status and concerns.

Other Duties

• Assist with planning and execution of facility-related events and projects (e.g., temporary branch closures due to refurbishment).


• Support the Facilities Manager with additional duties as required.

Key Competencies & Skills

• Previous experience in an administrative / coordinator role


• Strong organizational and communication skills.


• Ability to manage multiple tasks and prioritize effectively.


• Proficiency in RPS and Microsoft Excel.


• Self-starter with a collaborative, people-focused approach.


• Effective problem-solving and troubleshooting abilities.

Desirable Skills

• Familiarity with Sherry FitzGerald branch operations.


• Working knowledge of health and safety regulations.


• Basic understanding of building systems and equipment.