Facilities Manager

The Facilities Manager is responsible for ensuring the effective operation, maintenance, compliance, and continuous improvement of the company’s facilities, supporting life sciences freight forwarding and temperature-controlled logistics.

Key Responsibilities

Safety File & Documentation Management

• Maintain and update the Facility Safety File, including technical drawings, manuals, certificates, and warranties.

• Conduct regular documentation reviews and prepare compliance summary reports.

• Maintain a Collateral Warranties Register and support audits.

Preventative Maintenance & Calibration Management

• Develop and oversee the facility’s Preventative Maintenance (PM) Program.

• Maintain asset inventories and manage calibration schedules.

• Coordinate vendor activities and maintain PM trackers.

• Produce monthly maintenance and compliance reports.

Reactive Maintenance & Minor Repairs

• Perform minor in-house repairs and manage third-party contractors.

• Maintain a reactive maintenance log with weekly reporting.

Compliance, Quality & Risk Management

• Ensure compliance with Irish building regulations and GDP/GMP.

• Support Deviations, Change Controls, CAPAs, and audits.

• Apply Good Documentation Practices and proactively escalate risks.

Vendor & Contract Management

• Maintain the Approved Vendor/Service Provider List.

• Coordinate contractor access and verify completion of works.

• Conduct vendor performance assessments.

• 3–5+ years’ facilities management experience in regulated, GDP environments.

• Knowledge of building systems, HVAC, refrigeration, and warehouse infrastructure.

• Experience with preventative maintenance and calibration programs.

• Strong organisational and communication skills.

Preferred:

• Experience in freight forwarding or temperature-controlled logistics.

• Health & Safety qualifications (IOSH/NEBOSH).

• Familiarity with QMS or CMMS systems.

• Experience writing/collaborating on SOP’s.

Competative Salary

Health Insurance

Pension

25 days of annual leave

Oppurtunities for progression