General Ledger Accountant Coordinator (Fixed Asset Tower)

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Job Description:

General Ledger Accountant Coordinator (Fixed Assets )

The General Ledger Accountant Coordinator is responsible for assisting with the management of accounting activities handled by our 3rd Party service provider (Business Process Partner – BPP) who is completing transaction work on behalf of UPS.

This position includes overall governance, review and approval of these activities and ensuring fulfilment of contractual obligations - such as compliance with service level agreements (SLAs) and operating level agreements (OLAs) - process management/ improvement, effective communication, and migration of new record-to-report work to the 3rd Party service provider.

The candidate will have working finance and accounting knowledge along with familiarity with RTR (Record to Report) processes. Experience working with vendors is a plus. The General Ledger Accountant Coordinator will facilitate timely and accurate completion of 3rd Party vendor activities within his/her tower in the GAC.

Job Duties (not restricted to):

Fixed Assets and Leases Maintenance

• Maintain accurate records of all company fixed assets, including acquisitions, disposals, transfers, and adjustments, ensuring compliance with internal policies and accounting standards.
• Maintain accurate and up‑to‑date lease records in CoStar, including new leases, amendments, renewals, terminations, rent adjustments, and critical dates. Review lease documents and supporting month‑end and quarter‑end processes by ensuring lease data accuracy for rent payments, accruals, and financial reporting.
• Assist in annual physical inventory audit and reconciling results with the fixed asset subledger, investigating discrepancies as needed.
• Assist in reconciling the fixed asset subledger to the general ledger and ensure accuracy of financial reporting.
• Support internal and external audits by preparing fixed‑asset documentation and support, and responses to auditor inquiries.
• Review of open items related to capital project costs, close projects upon completion, and ensure proper capitalization in alignment with UPS policies.
• Collaborate with cross‑functional teams (BaSe and Project teams, Operations, Procurement, Finance, Real Estate) to maintain accurate asset data and support asset‑related initiatives.
• Track fixed asset additions and verify proper classification, tagging, and documentation for UPS facilities, leasehold improvements, vehicles, equipment, and technology assets.

Manage Close Activities

• Approve journal entries generated by the BPP and monitor month-end close progress.
• Prepare for and execute monthly pre/post close calls with the BPP.
• Review the monthly task dashboard & highlight progress, risks, issues, overdue items at the daily close touch points.
• Performing control checks during the close & remediation of errors
• Report progress, highlight risks & issues and escalate to key stakeholders and partners.
   

​Provide Trial Balance Oversight

• Approve balance sheet reconciliations prepared by the BPP, monitor aged items and assist with resolution of issues and aged reconciling items - facilitate escalation where necessary.
• Monitor risks, track risks and engage with the BPP to remediate.
• Prepare documentation for any material non-recurring adjustments.
• Perform system to system reconciliations where applicable.
   

Coordinate work activity for BPP

• Monitor BPP adherence to the service agreement and issue escalation process & procedures to resolve service level failures - identify remediation and corrective action plans if required.
• Ensure completion/update of DLPs (Desk Level Procedures) by BPP.
• Act as liaison between other UPS departments & stakeholders and BPP.
  ​

Other

• Work with GAC BPP Management Tower Leads on migration of new work to the GAC and the BPP.
• Manage special projects within the group (e.g. new system implementation, new reconciliation procedures) & identify process improvement opportunities.
• Manage BPP Disaster Recovery Planning & BPP adherence to record retention requirements.

Knowledge and Skills:

Required:

• Minimum of 3-5 years of finance and accounting experience.
• Bachelor’s degree in finance or accounting discipline
• Qualified or partly qualified accountant (ACA, ACCA, CIMA or equivalent)
• Ability to communicate effectively and succinctly, both verbally and in writing
• Excellent Microsoft Office Skills (i.e. Word, Excel, PowerPoint)
• Ability to manage multiple tasks and priorities

Preferred:

• Experience working with cross-cultural teams and/or vendor relationships
• Proactive problem solver who enjoys collaboration with cross-functional teams
• Training in CoStar and Fixed Assets process will be provided.

Employee Type:
 

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