HR & Facilities Coordinator

viagogo is the world’s leading marketplace to buy and sell tickets to any live event, anywhere. Through viagogo internationally and StubHub, our platform in North America, we service customers in 195 countries in 33 languages and 49 available currencies. With more than 300 million tickets available to events around the world annually -- from sports to music, comedy to dance, festivals to theater -- viagogo offers the safest, most convenient way to buy or sell tickets to the most memorable live experiences.

Overview of Role 

The HR & Facilities Front Office Coordinator role offers a unique opportunity to support the day-to-day management of our Limerick facility. The successful candidate will have strong previous administrative experience and be confident in demonstrating their knowledge in this role. This role will be in the office 5 days per week.  

The Person 

Essential

• Excellent interpersonal skills, approachable with a strong ability to communicate clearly and effectively. 


• Highly organized with excellent standards of accuracy and attention to detail. 


• Strong IT skills. Proficiency in Microsoft Office. 


• High level of motivation and ability to be proactive. 


• Collaborative spirit, flexible and positive approach to working as part of a team in a fast-paced environment. 


• Ability to manage multiple tasks and prioritize effectively. 

Desirable

• Minimum of 1-2 years of experience in a similar role. 


• Experience in liaising with external stakeholders. 


• Proven interest in gaining exposure to HR duties and responsibilities.  


• Strong awareness of health, safety, and environmental legislation. 

The Role: Key Areas of Responsibility 

• Cross collaboration with People Leaders regarding supplies. 


• Stock control and order placing with external vendors. 


• Coordinate all repairs and maintenance requirements. 


• Processing and responding to all incoming queries efficiently or escalating to the correct point of contact. 


• Facilitating the efficient delivery of training, programs, and employee initiatives. 


• Ensuring the Limerick office demonstrates overall compliance with Health, Safety and Environmental statutory provisions and legislation. 


• Ensuring our high standards, attention to detail, and GDPR compliance are maintained and upheld. 


• Providing administrative support to the People Team by preparing letters, emails, salary certificates, record keeping, filing, invoices, minute taking, responding to People Team Jira tickets, maintenance of our HR Information System, etc. 


• Completing other duties as may be deemed necessary by the People Experience Generalist.