HR Coordinator

The role

The HR Coordinator will support our Senior HR Manager by providing a comprehensive, high-quality administrative service across all the core HR calendar and processes.

MAIN DUTIES AND RESPONSIBILITIES

• Support the Senior HR Manager with all HR administration, including but not limited to payroll, benefits, monthly reporting, scheduling interviews, drafting meeting agendas, processing supplier invoices, letter creation and international HR projects
• First point of contact for routine queries and triaging enquiries to the appropriate or relevant team.
• Liaising with the graduate recruitment team on all aspects of graduate recruitment and the summer intern programme  
• Coordination of incoming trainees (with graduate team) on rotations and Irish Law Society requirements
• Liaising with The Law Society of Ireland on a wide variety of administration tasks – to include the renewal of Irish Practicing Certificates, submitting Trainee Solicitor application forms for admission to Law School, making course bookings etc.
• Maintaining fee earner CPD records and assisting with scheduling CPD sessions
• Maintaining and updating employee records on Success Factors
• Coordinating and managing all maternity, paternity and family leave cases from point of notification, through to employee returning from leave, liaising with employees, line managers and Senior HR Manager as appropriate
• Arranging and assisting with the onboarding of new employees – liaising with HR-GSC, scheduling induction training, organising introductory (buddy) lunches, welcome packs, desk allocations etc.
• Benefits administration – to include health insurance, pension, bike to work scheme, annual travel passes
• Liaising with the mobility team to organise internal secondments
• Assisting with planning and organising events, staff training, and employee engagement activities
• Providing admin assistance to various internal committees (CSR, H&W, D&I etc)

ABOUT YOU

• Excellent organisational skills including a high level of attention to detail to ensure high standards are adhered to.
• Pro-active with the ability to manage competing priorities in a fast-paced environment, taking ownership of tasks with a solution focused approach.
• Good communication skills both written and verbally.
• High proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Familiarity with Success Factors is desirable.
• Two years experience in Human Resources is desirable.

The Department / Practice Group

The Dublin office opened in 2019 and has grown rapidly over five years.

The HR Coordinator will work closely with our team to support with key HR administration providing a client focused service, which is aligned to our people strategy and the firms strategic goals. The Business Facing Team work closely with our Communities of Expertise (COE’s) and our Shared Service Centre, to deliver an exceptional HR service to our internal clients.

ABOUT US

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

OUR VALUES

In everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully
• Be Collaborative – we are proactive, passionate team players investing in our relationships
• Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
• Be Exceptional – we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSION

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

HYBRID WORKING

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

PRE-ENGAGEMENT SCREENING

In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.