Office Coordinator

The Role

Ecocem is shaping the future of low-carbon cement with ambitions to deliver a 50% cut in CO2 emissions from cement by 2030. We have an exciting opportunity for an Office Coordinator / Facilities Manager to join our Dublin-based team and play a central role in ensuring the smooth, professional, and efficient operation of our office and plant.

This role is pivotal to the day-to-day functioning of the business and to the employee experience at Ecocem. You will be the first point of contact for colleagues, visitors, and external partners, ensuring that our workplace reflects our values, professionalism, and commitment to excellence. This is an excellent opportunity for a highly organised, proactive individual who enjoys variety and takes pride in creating a positive and well-run working environment.

This role is based in Dublin and will work closely with teams across Finance, People & Culture, IT, Communications, Health & Safety, and Senior Leadership. This position is required to be based onsite at the Dublin office five days a week.

Role Responsibilities

Office and Facilities Management

• Lead the day-to-day operations and organisation of the Dublin office and plant, maintaining a high standard of efficiency and professionalism.
• Manage office administration including property management liaison, record-keeping, deliveries, post, and general upkeep.
• Act as the main point of contact for external vendors such as cleaning services, office suppliers, and contractors, coordinating activities and resolving issues as they arise.
• Partner with the Health & Safety Officer to ensure compliance with all health, safety, and workplace standards.

Front of House & Office Administration

• Act as the front-of-house representative, managing reception duties, phone calls, emails, and client-facing support.
• Organise meetings and events, both onsite and offsite, providing full logistical and administrative support.
• Champion company culture by fostering a positive, social, and inclusive workplace environment.

Business & Stakeholder Support

• Support the Group Finance Director with preparation of documents and communications for shareholders and directors.
• Provide administrative support to the Company Secretary and assist with ad hoc projects as required.
• Manage company websites and collaborate with IT, People & Culture, Communications, and Brand teams when needed.
• Support onboarding activities and benefit-related seminars or meetings for new hires.
• Conduct customer calls and assist with other ad hoc administrative or operational duties, including debt collection calls where required.

Required Experience & Qualifications

• Minimum 3 years’ experience in a similar office coordination, administration, or facilities management role.
• Strong knowledge of office administration and systems and processes.
• Proficient in Microsoft Office applications, particularly Teams, Excel, and Outlook.
• Skilled with office equipment (e.g., printers).

Personal Attributes

• Excellent time management, multitasking, and attention to detail
• Outstanding communication skills; fluent in English, French desirable
• Highly organised, reliable, and proactive
• Creative, trustworthy, and able to thrive in a fast-paced environment

What we offer

• Culture built on our company values of Cohesion, Innovation, Tenacity and Empowerment
• Competitive salary
• Comprehensive benefits package including healthcare and pension
• Generous holiday allowance
• Life Assurance
• Friendly & welcoming multicultural team environment
• Learning & Development opportunities
• A career with a global company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work