Plant Administrator - Head Office

Clancy is one of Ireland's leading Construction companies. Originating in Tipperary and now with significant operations across Ireland, we are proud of our reputation for dedicated attention to detail and the quality of our work.

We strive to infuse every aspect of our business with a focused commitment to living by our Core Values.

Our colleagues are the foundation of our continued growth. We invest heavily in our people and have a philosophy of continuous professional development. This investment has produced a highly professional, innovative and passionate team that deliver projects for our clients safely, efficiently and to the highest standards in the industry.

We are a preferred provider in growth segments such as residential, commercial, mix use and controlled environments (including pharmaceutical and healthcare).

Our culture is innovative, collaborative, performance focused and built on partnership, with safety at the forefront of everything that we do.

Come join us

We wish to hire a Plant Administrator for our Plant Department. 

Location : Clancy Head Office, Drangan, Co. Tipperary

Reporting To: Plant Operations Coordinator

Role Overview

The Plant Administrator will be responsible for managing all plant-related invoices, coordinating requisitions from sites, and supporting stock ordering within the Plant Department.

The role ensures that all hires, purchases, and services are accurately recorded, cost-controlled, and processed in line with company procedures.

Key Responsibilities will include :

Invoice Management (Core Responsibility)

Process and manage all invoices relating to:

• Plant hire


• Plant purchases


• Repairs and servicing

Cross-check invoices against:

• Plant Requisition Sheet


• Hire durations


• Delivery and off-hire dates

Identify and resolve discrepancies with suppliers and internal teams

Maintain accurate invoice records for audit and cost tracking

Requisition Coordination

Manage and maintain the Plant Requisition Sheet for:

• Hires


• Purchases


• Services/repair

Ensure all required information is completed before processing.

Liaise with Plant Officers to:  

• Confirm deliveries


• Update off-hire dates


• Track service completion

Ensure requisitions are updated through to completion

Stock Ordering & Control

Raise orders for plant stock and consumables as approved by the Plant Manager

Track deliveries and confirm receipt with Site teams

Maintain records of stock orders and usage

Support inventory tracking e.g. using systems such as ‘ToolSense ‘where required

Supplier & Hire Company Coordination

Act as a point of contact for suppliers and hire companies

Obtain quotes where required

Ensure correct hire details are in place (dates, duration, rates)

Support efficient ordering and timely delivery of plant and equipment

Administrative Support

Maintain accurate records across:

• Plant Requisition Sheets


• Invoice records

Upload and organise delivery dockets and documentation.               

Assist with fleet management (as required).

Assist with general administrative duties within the Plant Department.

Key Skills & Competencies

Strong organisational skills (essential).

High attention to detail.  Accuracy with regard to numeracy and Invoices

Good communication and coordination skills.

Strong English language abilities – spoken and written.

Ability to manage multiple requests from different sites.  Demonstrated time management abilities.

Ability to build relationships at all levels.

Proficiency in Excel and administrative systems e.g. Asset Management / Vehicle Management.

• Demonstrated exposure to a fast-paced environment is essential.


• A Hire / Plant background is an advantage.

Equal Opportunities

Clancy is an equal opportunity employer. Individuals are selected on the basis of their abilities and merits to perform the tasks required. Our policy is to be fair and consistent in all aspects of our business. We recognise, respect and value differences in diversity. 

We are committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.

Vacancies are addressed by our Recruitment Team.  We do not require Agency support at this time.