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Purchasing & Vendor Management Support

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Job Description - Purchasing & Vendor Management Support

Purchasing & Vendor Management Support

Silent Aire - Dublin

What you will do

  • Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
  • Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
  • Support vendor onboarding and ensure all documentation is compliant with internal and external standards
  • Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
  • Prepare and distribute regular procurement reports and dashboards for management review

How you will do it

  • Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
  • Coordinate meetings, prepare agendas, and document minutes as required
  • Support system implementation and continuous improvement initiatives across the procurement function
  • Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
  • Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

What we look for

  • Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
  • Strong numerical accuracy, data management, and reporting capabilities
  • High attention to detail and accuracy in both data and documentation
  • Strong organisational and multitasking skills in a fast-paced environment
  • Excellent communication and interpersonal abilities for cross-functional collaboration
  • Analytical thinker with a proactive approach to problem solving
  • Strong sense of ownership, accountability, and process discipline

#AVRIL

#LI-Onsite

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