Purchasing/Procurement Officer

Who are we?

At Vertiv, we build products that keep critical technologies running 24/7. We are proud we were the first to protect mainframes with precision cooling systems. We were the first to introduce an integrated enclosure system to distributed networks. We help some of the largest names in the industry bring new capacity online faster and at a lower cost when search and social media increase demand for storage and computing. Our portfolio spans power, thermal and infrastructure management products, software and solutions, and is complemented by a network of nearly 250 service centers worldwide. 

We are now looking for a  Procurement Officer to join our team in Letterkenny, Co. Donegal, Ireland!

We are seeking an experienced Procurement Specialist to join our growing business. The Procurement Officer is responsible to maintain uninterrupted flow of materials and services for Direct and Indirect purposes. The role is supporting IMS business, Serial production, Presales, Sales, Services and Quality for Direct purposes as well as IT, HR, Marketing, R&D and Operations for Indirect purposes. Main activities within this role are issuing RFQs to suppliers, negotiating the terms, procuring the materials/services following established purchasing policies/procedures and track it to delivery on warehouse/to customer. Other administrative activities and coordination with Logistics department are required. Role reports to Procurement Manager.

What kind of work will you be doing?  

The role ensures purchasing all Direct materials/services for Production and Indirect materials/services for entity and business needs defined by internal stakeholders.

• Maintain uninterrupted flow of materials/services to support the development schedules and business needs
• Procure materials/services timely, optimizing the cost with the quality required · Develop and maintain good buyer-seller relationship
• Ensure procurement through local and foreign sources in accordance with purchasing policies and procedures of the organization
• Selection of suppliers for issuing the inquiries and obtaining quotations
• Confirm lead times, delivery dates and costs
• Issue Purchase Orders
• Ensure Order Acknowledgements and keep delivery dates accurate
• Follow-up of open Purchase Orders to ensure timely delivery from suppliers
• Obtain alternative solutions if lead times are not in order with requirements
• Coordinate with Logistics department regarding materials transport organization and required technical documents
• Coordinate with Warehouse in order to stock the goods properly
• Communicate shortages and provide visibility of potential interruptions to internal stakeholders
• Monitor supplier performance and capacities to assess ability to meet quality and delivery requirements
• Ensure data accuracy in ERP system (prices, lead times, supplier details and terms…)
• Ensure PO matching and valid invoice from suppliers for finance department

What will make you successful?

• Master of Economics (mag.oec.)
• 1-5 years experience
• PC skills: Active user of Windows, MS Office incl. Excel, Word, PowerPoint
• Practical skills: Good organization and communication skills
• Core competencies: Thorough, Meticulous, Persuasive, Able to deal with conflicts, Problem solving oriented, Detail oriented, Analytical, Operational, Communicative, Team player
• Active English

If  YOU are the person we are looking for, feel free to apply and let's start drafting your future career in a healthy and growing environment.