Receptionist - Cork City, Ireland

icon building Company : Apleona Hsg Facility Management
icon briefcase Job Type : Full Time
icon geo-alt Cork, Cork

Number of Applicants

 : 

000+

Click to reveal the number of candidates who applied for this job.
Logo-of-Apleona-Hsg-Facility-Management-hiring-for-jobs-in-Ireland-on-GrabJobs
Logo-of-Apleona-Hsg-Facility-Management-hiring-for-jobs-in-Ireland-on-GrabJobs

Job Description - Receptionist - Cork City, Ireland

Advert Text

Main Duties and Responsibilities

  • Welcome visitors by greeting them, in person or on the telephone, dealing with queries, screening calls and forwarding to the correct department.
  • Monitor visitor access, ensuring visitors sign register.
  • Engage with students and staff to answer queries permit access to rooms.
  • Organising pick-ups for couriers on a day to day basis.
  • Managing post – collect post every day from tenants, frank post and have ready for collection from reception. Receive and sort mail and deliveries.
  • Updating financial records and creating Purchase orders on QFM.
  • Answering telephones, screen/direct calls, message management.
  • Maintaining a preventive maintenance planner for a number of sites and making sure services are completed when they are due and keeping track of service reports.
  • Liaising with Technical Services team on a day to day basis.
  • Organise conference and meeting room bookings.
  • Completing cleaning checks on a weekly basis of entire building and making sure building is kept to a high standard on a day to day basis.
  • Control inventory relevant to stationery and reception area.
  • Ensuring reception areas are kept tidy, managing flower arrangements etc.
  • Placing call outs with contractors.
  • Liaising with facilities staff from a number of tenants and coordinating works.
  • Contract administration for sub-contractors.
  • Organising quotes for repair works from sub-contractors.
  • Maintaining a helpdesk log every day.

    • Person Specification

  • Excellent customer service skills.
  • Ability to work with and part of a team.
  • Ability to plan, prioritise and work to strict deadlines.
  • Good communication and interpersonal skills with a strong customer focus both internally and externally.
  • Experience in a similar role would be beneficial.
  • Experience of working in an office environment essential.
  • Basic understanding of invoices and purchase orders.
  • Working knowledge of Microsoft word, excel and outlook.

    • Job Ref

    12935

    Original job Receptionist - Cork City, Ireland posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
    Apply Now
    icon no cv required No CV Required icon fast interview Fast Interview via Chat

    Share this job with your friends

    icon get direction How to get there?

    icon geo-alt Cork, Cork

    icon get direction How to get there?
    View similar Others jobs below

    Similar Jobs in Ireland

    🔎

    People also search for

    Share this job with your friends

    💰

    Browse the Top Paying Jobs Others Salaries

    Browse Salaries by Job Browse Others Salaries
    🔎

    People also search for

    Top 20 Highest Paying Jobs in Ireland

    Find out what are the positions that earn the highest salary in Ireland.

    Read more
    Highest Paying Jobs in Ireland

    Top 10 Most In-Demand Jobs in Ireland

    Competition for jobs has increased. How can you stand out? Find out what skills and jobs are in high demand.

    Read more
    Most In-Demand Jobs in Ireland
    GrabJobs ireland
    facebook icon instagram icon linkedin icon

    GrabJobs is the no1 job portal in Ireland, connecting you to thousands of jobs fast! Find the best jobs in Ireland, apply in 1 click and get a job today!

    Mobile Apps

    GrabJobs iOS App logo GrabJobs Android App logo GrabJobs Huawei App logo

    Copyright © 2024 Grabjobs Pte.Ltd. All Rights Reserved.

    Privacy Policy Terms of Use