Senior Legal Secretary

Senior Legal Secretary| Hybrid | Dublin | 50-55K

A prominent client based in Dublin are currently seeking a Senior Legal Secretary to join their firm. In this role you will be responsible for supporting the partners and actively managing their daily workloads, which will involve a diverse range of cases and clients.

Key areas of responsibility:

• Provide high level support to partners and fee earners as a trusted advisor
• Act as a role model and mentor to less experienced members of the team by sharing knowledge and best practice
• Completes practice group specific tasks to develop specialist expertise (e.g. super-user on specific tools, global billing, client reporting, knowledge management support)
• Utilises skill in influencing stakeholders - quickly building rapport and be seen as a trusted advisor
• Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
• Billing subject matter expert
• Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
• Understanding document management processes (iManage)
• Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
• Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
• Utilising document production for the creation of all first draft documents
• Organising and assisting with client functions, entertainment and seminars, as required;
• Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
• Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
• Assisting on ad-hoc projects as and when required, for example managing bundles, supporting team events etc.
• Any other secretarial or administrative duties as required

Skills, experience and characteristics:

• Previous experience as a Secretary
• Previous experience of document management systems
• Knowledge of Microsoft Office Suite
• Excellent diary management
• Strong organisation and prioritisation skills
• Good verbal and written communication skills
• Applies knowledge and judgement to solve problems and make decisions
• Experience of delegating to, and training, less experienced team members
• Flexible approach to working practices in order to meet business needs

This is an excellent opportunity for a legal candidate looking to join a well-established Irish law firm, where your work and input is acknowledged and valued and where you will progress in your career.

Please send CV’s to [email protected] or apply directly for immediate consideration