Site Support Administrator

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

We are currently looking for a Site Support Administrator for our manufacturing site in Carrigtwohill, Co Cork.

This role involves thorough documentation management, requirement compliance, training coordination, and extensive support for various departments. Maintaining up-to-date records and ensuring audit readiness are critical components, alongside providing administrative and operational support.

By managing these duties effectively, you'll help maintain a compliant, well-organized, and efficient workplace environment

Role & Responsibilities

Document Management & Compliance:

• Manage One Vault for support functions.
• Administer databases for recording documents.
• Ensure documents received are recorded and filed according to methods.
• Maintain and update departments Filing Systems.
• Archive documents for STE, EHS, SC, BEx.
• Issue, control, and file logbooks (STE/ STE lab).
• Administer Corporate all related functions Group Documentation systems.
• Manage the contracts schedule and support documentation tracking.
• Support Safe Permit Front Door Software System and EHS&E incident reporting software.
• Prepare for and support site audits and ensure audit readiness.
• Liaise with Purchasing Dept and manage contract renewals.
• Build successful customer relationships with internal and external stakeholders.
• Support the on boarding on new hires within the department.

Training & Coordination:

• Coordinate GMP training for new starts.
• Work with Site training specialist to ensure trainings are organised on time.

Operations & Support:

• Order supplies for the team.
• Provide shipping weights quarterly and manage shipping details for Finance.
• Resolve PO issues and support SRM.
• Issue and archive Shipping documentation.
• Provide monthly and necessary reporting in conjunction with the Supply Chain Manager.
• Participate in project and department meetings, supporting schedules, agendas, and minutes.
• Backup to other functions as required.
• Use P card for ad hoc expenses for multiple departments.

Site Technology Compliance:

• Ensure compliance with regulatory requirements (FDA, IMB, GxP, Safety, and environmental legislation).
• Support routine communication meetings on Site Technology and departmental activities.

General Administrative Tasks:

• Set up permits according to the site permitting system.
• Work on Blocked invoice reports daily/weekly from SRM.
• Assist with monthly reporting and documentation management.

Specific Tasks Breakdown

Finance: Provide monthly shipping details and support PO-related issues.

Supply Chain: Manage QMD documents, issue logbooks, archive shipping documentation, and handle routine reporting.

Training Files & Coordination: Coordinate GMP training.

EHS Support: Schedule team training and provide shipping weights quarterly.

Operational Support: Order supplies and monitor training.

Projects: Supporting new project requests on training, SOP updates and Po’s etc.`

Business & Operational Excellence. Supporting the sourcing of items as the business requires.

Vendor Set up: Solely responsible for Vendor setups & vendor changes site wide. Including all projects

• Leaving cert or equivalent
• 2 - 3 Years’ experience in pharmaceutical industry or equivalent.
• Excellent communication skills and Excellent problem-solving skills.
• Proficient in MS Word, Excel, Access, Outlook

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html