Studio Manager / HR Coordinator / Executive Assistant (1 month FTC)

Better gifting at scale: We’re redefining corporate gifting—for less waste and more impact.
 High-growth, post-Series A start-up: Proudly Irish, with global ambitions.
 Trusted by leading brands: Airbnb, Intercom, Etsy and more.
 Join a mission-driven team: We’re building a world where care and kindness are everyday business practices.

At &Open, every team member plays a key role in driving the business forward. We’re a tight-knit, confident, and curious group that thrives in a fast-paced, ever-evolving environment.

This role is ideal for someone who’s organised, proactive, and highly dependable—someone who enjoys being the calm at the centre of the storm. If you have excellent communication skills, a sharp eye for detail, and thrive in dynamic environments, you’ll fit right in.

We’re seeking a Studio Manager / HR Coordinator / Executive Assistant to support our team during a key period. This is a unique hybrid role where you'll ensure our Dublin studio runs smoothly, support HR coordination, and provide day-to-day assistance to our Co-founders.

You'll act as the welcoming face of &Open for visitors and employees alike, manage administrative operations, coordinate employee experiences, and serve as a reliable support to senior leadership. From managing calendars to keeping the studio kitchen stocked, you’ll help ensure that everything runs like clockwork.

This is a fast-paced, hands-on role—perfect for a motivated self-starter who enjoys working across people, operations, and processes.

This role is fully onsite at our Dublin Head Office.

Studio & Office Management

• Be the face of &Open at our Harold’s Cross studio—welcoming guests and ensuring a positive on-site experience
  
  

• Manage studio operations: answer phones, respond to emails and post, maintain supplies and kitchen stock
  
  

• Liaise with external vendors and service providers to keep the office running smoothly
  
  

• Maintain office compliance including insurance, health & safety, and fire regulations
  
  

• Oversee facilities and ensure the studio reflects &Open’s brand and values
  
  

HR Coordination

• Support with recruitment logistics, onboarding, and offboarding of team members
  
  

• Maintain and update employee records in the HRIS system; manage user access and permissions
  
  

• Coordinate employee gifting (birthdays, anniversaries, etc.) and internal communications
  
  

• Liaise with payroll and benefits providers, and assist in processing HR documentation
  
  

• Assist with implementing and communicating HR policies and updates with external HR support
  
  

• Ensure HR processes remain compliant, accurate, and up-to-date
  
  

Executive Support

• Provide high-level EA support to our CEO and Co-founders: calendar management, travel booking, and meeting prep
  
  

• Coordinate leadership team schedules and ensure meetings are well-prepared and documented
  
  

• Take meeting minutes, follow up on action items, and maintain executive-level discretion
  
  

• Manage personal and professional tasks with a high level of organisation and confidentiality

• 3+ years experience in office or studio management
  
  

• Experience supporting senior leaders in an EA capacity 
  
  

• HR administration or coordination experience preferred
  
  

• Excellent communication, multitasking, and time management skills
  
  

• Strong attention to detail and a proactive, can-do attitude
  
  

• Comfort working in fast-paced and changing environments
  
  

• Proficiency with office applications (Google Workspace or Microsoft Office) and HRIS systems
  
  

• High integrity, professionalism, and discretion handling confidential information

• Competitive Salary
•  Experience in a dynamic, fast-paced startup environment
•  Opportunity to work closely with senior leadership
•  A collaborative and supportive team culture

Harold's Cross, Dublin 6We believe that diverse perspectives, backgrounds, and ideas help make our work better. &Open is an equal opportunity employer. We do not discriminate based on race, religion, gender, age, sexual orientation, or ability status. Care is our product—and it starts with how we treat each other.