Operations Assistant - Customer Service Department (12-month Fixed-term position)

At Scalapay, we’re shaping a culture with high standards, independent and critical thought, innovation, ownership, and continuous learning. We operate in a fast-moving, tech-driven environment, and we’re looking for people who thrive in change, think boldly, and take initiative.

If you’re ready to put your potential to the test in a hiring process designed to spotlight exceptional talent, this is your chance to stand out and grow with one of Europe’s most ambitious fintech teams.

#MakeItHappen #PlayAsATeam #StayCurious #FocusOnCustomer.

The Role:

We are looking for an experienced Operations Assistant for the Customer Service dept. to help us keep growing. This is a 12 month fixed-term, full time position based in our Milan office, where we expect to see you a minimum of three days per week, while the other two can be worked remotely, as per our smartworking policy.

You will: 

• Filter and distribute the emails received to the PEC and other official company emails;


• Interact with the customer service and legal department to identify the appropriate assignee;


• Archive and organise official documents from law enforcement agencies;


• Reply to the requests of investigation from law enforcement agencies, directly or in accordance with Legal and Compliance dept.;


• Collaborate with the Administration team to resolve merchant official queries and to help collect unpaid invoices;


• Identify and assess customers’ needs to achieve satisfaction;


• Provide accurate, valid and complete information by using the right methods/tools;


• Interact with the different departments on behalf of the customers;


• Take the extra mile to engage customers.

You’ll be great for this role if : 

• You are familiar with CRM systems and practices;


• You have worked for 2+ years in a Customer Service department or possess an equivalent experience;


• You speak both Italian and English at a native or near-native level (C1-C2 and any additional language - French/Spanish/Portuguese - is a plus);


• You possess strong customer orientation and ability to adapt/respond to different types of characters;


• You have excellent verbal and written communication skills;


• You know how to prioritize, and manage time effectively and are used to fast-paced environments;


• You hold a high school diploma;


• You are proficient with basic computer applications, such as Microsoft Windows and Google suite.
  
  

Why you should join Scalapay:

• A compensation package based on skills and experience;


• International environment with significant challenges to be met every day;


• Lots of opportunities to work with a team of industry leaders who are focused on delivering products that offer exceptional user experiences;


• Personalized support to accelerate your professional growth and take ownership of the products you deliver: we want to help you grow!

Our Hiring Process:

1) An initial chat with our Talent team;
2) An interview with the Hiring Manager to deep dive into your experiences and better understand your motivation;
3) A meet the team with colleagues from the departments you’ll interact with;
4) A final chat with Simone, our CEO.

Want to learn more? Don't hesitate to explore our Careers website, our LinkedIn and Glassdoor pages. 

Pro tip: send your CV in English 😉

Super Pro tip: we know that application processes can be scary and frustrating but… we look for talent, not people that tick all our boxes.

We believe in the power of diversity: Scalapay is an Equal Opportunity Employer for any minority, disability, gender identity or sexual orientation.