Production Onsite Manager - Freelance

Technical Coordinator/Production Onsite Manager
The TC is responsible for executing the technical and site infrastructure necessary to deliver the DroneArt event(s). This includes managing production vendors, overseeing on-site logistics for infrastructure, coordinating technical needs (like power, staging, audio and fencing), and ensuring safe and timely load-in/load-out of all physical elements. The TC operates under the guidance of the Lead Producer and focuses on translating the operational plan into on-the-ground reality.

Primary Responsibilities (from RACI)
1. Venue & Site Infrastructure

Conduct site visits to assess technical feasibility of the event location.
Finalize venue access, drone launch zones, barricade layout, and vendor access points in collaboration with Ops and Security teams.
Manage fencing layouts and vendor placements to align with safety and programming requirements. 

2. Power & Technical Coordination
Coordinate with power vendors to confirm power drop plans and generator placements.
Oversee power vendor execution onsite, ensuring full distribution and contingency support.

3. Vendor Management
Confirm vendor schedule windows and ensure they are aligned with master load-in/out.
Fencing
Power/generators
Onsite infrastructure (barricades, cable ramps, tables/chairs if related to tech needs)

4. Load-In / Load-Out Oversight
Develop and distribute a production-specific load-in schedule for vendors and technical teams.
Manage onsite load-in logistics, including vehicle access, parking, and staging areas for production gear.
Ensure clear egress and emergency pathways are preserved during production setup.

5. Permitting Support (as Executor, not Owner)
Facilitate the submission of payments to the appropriate city agencies and, when applicable, take steps to expedite permit processing.
Attend walkthroughs with city officials to address infrastructure/safety concerns specific to production setup.
Implement adjustments based on inspector feedback related to site build or technical access.

6. Onsite Production Management
Supervise vendor installs to ensure adherence to plan, timelines, and safety.
Troubleshoot onsite technical issues (e.g., blown circuits, delivery delays, unsafe setup).
Coordinate staging and seating zones in alignment with capacity plan and safety needs.

What This Role Does Not Own
Programming planning or artist coordination
Community relations or public/civic partnerships
Strategic oversight or creative visioning
Ticketing system setup or customer experience design
Vendor contracting or budgeting (unless delegated)

Reporting Structure
Reports To: Lead Producer
Manages: Onsite production support staff
Works Closely With:Venue (for site access and parking)
Security (for perimeter and emergency planning)
Vendor(s)(staging, audio, infrastructure)
City Officials (permitting)

Preferred skills and attributes are:

• 2+ years event management experience (preferred)


• Keen interest and passion in live music and delivering events (preferred)


• Sound engineering skills (desirable)


• Public speaking (desirable)


• Exceptional customer service (required)


• Highly competent in team/people management  (required)


• Assertive and measured in a high pressure environment (required)


• Strong problem solving skills (required)


• Can do attitude (required)


• Flexible (required)


• Leading by example (required)


• Works well under pressure (required)