Accounts Payable

The Accounts Payable (AP) Specialist is responsible for managing part of the company's outgoing payment process and ensuring that all supplier invoices and employee expenses are processed, recorded, and paid accurately and on time. This role ensures compliance with internal controls, accounting policies, and external regulatory requirements.

MAIN DUTIES AND RESPONSIBILITIES:

• Review and verify invoices for accuracy and compliance.
• Code and enter invoices into the accounting system.
• Match invoices with POs and receipts (3-way matching).
• Maintain vendor records and resolve inquiries.
• Assist with vendor onboarding and documentation.
• Prepare payment runs (checks, wire transfers, electronic payments).
• Ensure timely invoice payments to avoid penalties.
• Reconcile AP and AR sub-ledgers with the general ledger.
• Assist with month-end closing (accruals, reconciliations, inventory, reporting).
• Maintain accurate AP transaction records.
• Process employee expense claims.
• Ensure adherence to financial controls and audit requirements.
• Support internal/external audits.
• Identify and implement AP process improvements.
• Support automation efforts.
• Handle intercompany invoicing.
• Supervise quick issue processes.
• Perform physical inventory counts.
• Support BS review preparation.
• Support data entry and report on onboard consumables.

ECONOMY:

• Control waste and take responsibility for resource management.

COMMUNICATION:

• Communicate relevant information to the department and keep the General Manager informed.
• Report problems/complaints to the General Manager.
• Attend meetings as required.
• Liaise with other departments.

HEALTH AND SAFETY:

• Comply with safe working practices under the Health and Safety Act.
• Be aware of workplace hazards.
• Report building/equipment defects.
• Report accidents immediately.
• Attend mandatory safety training.
• Be familiar with risk assessments, fire/bomb procedures, and the employee handbook.

LEARNING AND DEVELOPMENT:

• Assist in the development of colleagues.
• Attend learning and development courses.

• Accounts Payable Expertise: Solid background in managing accounts payable processes.
• Compliance Knowledge: Understanding of internal controls, accounting policies, and regulatory requirements.
• Invoice Processing: Skill in reviewing invoices for accuracy, coding, and data entry into accounting systems.
• Matching & Reconciliation: Experience with 3-way matching (invoices, POs, receipts) and sub-ledger reconciliation.
• Vendor Management: Ability to maintain vendor records and resolve inquiries.
• Payment Runs: Competence in preparing and executing payment runs.
• Expense Claims: Experience in processing employee expense claims.
• Audit Support: Ability to support internal and external audits.
• Process Improvement: Skills in identifying opportunities to streamline AP processes.
• Intercompany Invoicing: Experience with intercompany invoicing (VSOE LTD).
• Supervision and Checks: Capability to perform congruity checks on quick issue processes.
• Inventory: Experience with inventory physical counts.
• Data Entry: Comfortable with data entry tasks.
• Language Proficiency: Italian and English are required; French is preferred.

At The Venice Simplon-Orient-Express, a Belmond Train we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including: 

• Competitive basic salary 
• Internal Belmond discounts 
• Loyalty and recognition rewards program 
• Ongoing Learning and Development opportunities 
• Social and staff welfare events 
• Complimentary meals provided during your workday

This is your moment. Apply today!   
   

About Us   

 The Venice Simplon-Orient-Express is a legend in motion.  

Its meticulously restored carriages carry guests in sumptuous style between Europe’s most beguiling cities.  
Classic one-night journeys glide between Paris and Venice, while additional routes take in Amsterdam, Brussels, Budapest, Florence, Geneva, Istanbul, Prague, Rome, Cannes, Verona and Vienna.  
Golden Age opulence is epitomised in the private cabins, while the Grand Suites offer the ultimate indulgence, with marbled ensuites, free-flowing champagne, private dining and 24-hour butler service.  
Gastronomy is a major highlight of the onboard experience, with chef Jean Imbert celebrating seasonality and artisan produce in his exquisite menus, which are complemented by a wine list boasting Europe’s finest vintages and appellations. Three 1920s restaurant cars offer distinctly different ambiences, while Bar Car ‘3674’ is the train’s social hub, reviving all the glamour and decadence of the past. 

With our vast offerings, the opportunities to craft a unique career here are endless. Join us and achieve the truly exceptional 

The Belmond & LVMH Family  

The Venice Simplon-Orient-Express, a Belmond Train is proud to be part of LVMH, and the Belmond global collection of iconic hotels, trains and river cruises, all creating exceptional experiences worldwide. When you join one of our properties, you join a global family of history-rich hotels and breathtaking destinations, where our employees are at the heart of the Belmond experience.