Administrative Specialist (Finance)

Company and Role Summary: Who We Are and Why We’re Hiring

Discoup.com is one of the leading platforms for online shopping incentives, helping millions of users save money every day through discount codes and exclusive offers.

We are a high-growth company, scaling rapidly across our three bases (Vicenza, Italy; Madrid, Spain; and New York, USA). Our network is active across seven countries: Italy, Spain, the United Kingdom, Germany, France, the United States, and Brazil. We collaborate with thousands of merchants, investors, advertisers, agencies, and performance marketing networks to bring the best value to our users.

To support our continued growth and the increasing operational complexity of our international structure, we are looking for an Administrative Specialist (Finance) to primarily support financial operations across our entities such as bookkeeping and cost control. This role will also have limited administrative responsibility in Legal and Human Resources support.

This role is ideal for someone who is detail-oriented, organized, and eager to build broad operational experience in an international business environment. 

You will collaborate closely with cross-functional stakeholders—including external vendors—to maintain operational visibility, manage documentation, and support leadership decision-making.

The position combines administrative precision with analytical thinking and offers hands-on exposure to international operations and budget monitoring.

Key Responsibilities

Cost Control & Budget Support (90%)

• Provide operational support in accounting, tax, and administrative processes, collaborating closely with the Administration team on international and, when needed, Italian matters. The role requires a solid practical foundation in accounting and tax to effectively assist with day-to-day activities.
• Support the preparation and maintenance of operational budgets for company entities and key activities.
• Track actual expenses versus budget and maintain cost control files for leadership visibility.
• Monitor vendor costs, recurring expenses (software, services, subscriptions), and one-time operational costs.
• Validate invoices and expenses against approved budgets and contractual terms.
• Flag budget risks, overruns, or unexpected costs to the relevant stakeholders.
  Support cost allocation across entities where applicable.
• Support cross-functional coordination between Finance, Legal, HR, and external vendors.
• Ensure that contractual obligations align with approved budgets and payment processes.

Legal & Contract Management (5%)

• Manage renewal reminders and coordinate internal decision-making.
• Coordinate with external legal advisors when formal review or support is required.
• Support the preparation and updating of operational templates, policies, or standard agreements when needed.

HR Operations Support (5%)

• Support onboarding and offboarding administrative processes.
• Help ensure operational consistency and documentation alignment across entities.
• Coordinate with internal stakeholders and local payroll/HR vendors when required.

Essential Qualifications

• 1–3 years of experience in operations, administration, finance support or a related role (internships or relevant project experience considered).
• Strong organizational skills and attention to detail, with the ability to manage multiple documents, deadlines, and stakeholders.
• Basic understanding of business operations, budgeting/book keeping or administrative processes.
• Comfort working with spreadsheets (Excel or Google Sheets) for tracking budgets, costs, or operational data.
• Experience managing documentation or working with shared repositories (Google Drive, SharePoint, or similar).
• Strong written and verbal communication skills in English (B2 or higher) (additional languages are a plus).
• A proactive, problem-solving mindset with a focus on accuracy and operational reliability.
• Comfort working in a remote, international, and cross-functional environment.
• Practical experience using AI tools (e.g., ChatGPT or similar) to support research, organization, or workflow efficiency is a plus.

Why Join Discoup?

• An energetic, driven, results-oriented environment with over 50 professionals including developers, marketers, affiliates, and analysts.
• Professional growth opportunities in a rapidly expanding international project, with exposure to business operations across multiple countries.