C004325 General Admin Support (NS) - THU 7 Aug

Deadline Date: Thursday 7 August 2025

Requirement: General Admin Support

Location: Naples, IT

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 550

Required Start Date: 22 September 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:  

• Overseeing in/out-processing of all CSU personnel;
• Supports and coordinates, in support of HR, evaluation reports, awards, leaves and monitoring other personnel actions are performed correctly;
• Provides local coordination, developing training courses programs support and execution of all training requirements for the Unit personnel (including on-site training, if required);
• Handling employment documentation and maintain open communication with employees.
• Supports the Commander in planning the training requirements for the Unit and subordinated CSEs;
• Provides bidding inputs for NATO trainings at NCI Academy and support Resource Management Officer for the commercial trainings, as per Commander direction;
• Coordinates with Education and Training Service Line on allocation of seats, training requirements, and training-related budget issues;
• Acts as CSU Naples Health and Safety (H&S) alternate point of contact, keeping contacts with National, NCI Agency and Local H&S authorities according to Real Life Support Agreement;
• Contributes to the development of specific local policies and directives for H&S;
• Coordinates H&S business continuity management program based on the Occupational Safety and Prevention Officer's annual program requirements;
• Delivers H&S briefing for military/civilians CSU Naples newcomer personnel and/or assigned to operational missions as per current HN obligation;

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 2 years post-related experience:
• Minimum 2 year recent experience in HR environment;
• Experience in H&S environment;
• Experience in Secretary Administrative support.
• Experience in performing a broad range of administrative work in support of Office of the Commander, sometimes in a fast paced environment and with time constraints;
• Experience in Digitalization of HR administrative documents;
• Experience in Excel Advance programme.
• Good knowledge of HR procedures, life cycle management and administrative support;
• Broad and sound extensive Health and Safety background;
• Fire Safety and Evacuation response;