Consultant Budget & Programming - Project Management - CFOMD

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Budget and Programming Officer – Project Management

TYPE OF CONTRACT: Consultancy level IV

UNIT/DIVISION: CFOMD

DUTY STATION (City, Country): Rome, Italy

DURATION: until 31.12.2026

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Within the CFO function, ongoing efforts are focused on strengthening planning, budgeting and performance reporting processes, systems and tools to ensure greater coherence, efficiency and responsiveness. In line with its mandate, the function provides strategic oversight and business continuity during periods of funding volatility, while advancing more robust, modern and sustainable solutions that support country offices across successive CSP cycles.
Several initiatives are underway, requiring sustained coordination and oversight to maintain continuity of critical budgeting and reporting functions while longer-term improvements are developed and implemented. This work is essential to easing the operational burden on country offices and ensuring fit-for-purpose support as business needs evolve.
The Project Manager will serve as a divisional resource, leading the planning and delivery of budgeting and reporting projects and solutions. The role will oversee project resources, coordinate implementation, monitor progress, and ensure timely communication with managers and stakeholders. Reporting to the Chief Financial Officer, or his delegate, the Project Manager will be responsible for the following key accountabilities and responsibilities:

KEY ACCOUNTABILITIES / RESPONSIBILITIES:
□ Manage staff, oversee, and coordinate day to day project activities, including strategic planning and systematic coordination of project activities ensuring effective communication and coordination between different stakeholders.
□ Provide overall supervision of project activities, advocating for project objectives and ensuring that all interested parties are well informed about the project activities and goals.
□ Prepare, or as appropriate supervise the preparation of work plans, budgets and project plans for/further presentation or approval.
□ Lead the development of work plans, workshops and periodical work sessions and meetings to clarify the project's objective and methodology, for the benefit of both internal and external stakeholders.

□ Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, monitoring, information sharing and reporting systems.
□ Prepare or as appropriate supervise the preparation of, progress reports, annual reports, project completion report and other reports that may be required by the stakeholders on key project activities, issues and required action points.
□ Support end users of developed budgeting solutions, troubleshooting error fixing, and making recommendations that assure the optimal use of said solutions and tools.
□ Contribute to planning and preparation for the longer-term budget planning solution, providing technical advice on the architecture and overall design, capturing and refining business requirements, as well as eventually testing the long-term solution in close collaboration with the CO/RB BPOs.
□ Proactively contribute ideas to senior officers for improvement to systems, techniques, tools, processes, and procedures to better monitor and manage budgets and funds.
□ Establish and maintain relationships and act as the key focal point with internal stakeholders ensuring that matters surrounding the interim and long-term budget are transparently, expediently, and effectively managed, in line with established Rules and Regulations.
□ Ensure establishment and maintenance of proper electronic and/or paper document and knowledge management systems to facilitate handovers of project deliverables, documents, files, equipment, and materials as per the available standards and procedures.
□ Other related duties as assigned.

DELIVERABLES AT THE END OF THE CONTRACT:
□ A long-term budget planning solution for GHQ funding model and project workplan plan agreed.
□ Reports, tools and systems are adjusted to report CSPs against the new Line of Sight.
□ Regular progress and performance reports and updates on ongoing activities.
□ Reliable and accurate dashboards, pipelines and other country office reports are maintained.
□ Country Office Resource and Performance Risk Analysis platform is adopted as a tool.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Advanced University degree in Public or Business Administration, International Development, Social Sciences, or other relevant field, or First University degree with additional years of related work experience and/or training/courses.

Experience: At least 5 years of Project Management experience and at least 3 years of professional work experience managing a large project.

Knowledge & Skills: Proven experience and technical ability to manage a large transformation project within a global organization
Good understanding of change management processes and requirements Strong computer literacy, Analytical and Problem-Solving skills Demonstrated initiative-taking ability and ability to take independent decisions and lead processes
Proven ability to draft, edit, produce, and review written materials and results-focused reports
Effective interpersonal, team management and communication skills with the ability to collaborate, negotiate, persuade, and influence a wide range of key stakeholders to drive engagement and buy-in
Proven ability to complete projects according to outlined scope, budget, and timeline.

Languages: Fluency (Level C) in English.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.