Engineering Document Controller W/M

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Engineering Document Controller W/M

Apply locations Italy, Milano time type Full time posted on Posted 13 Days Ago job requisition id R10037745

Present in Italy since 1909, Air Liquide is the market leader in industrial gases and related services and technologies. Using an industrial and commercial structure spread throughout the country and a pipeline network of 600 km, Air Liquide Italy supplies around 100 thousand direct and indirect customers, from large companies to small artisans. Air Liquide Italy has three Business Lines:
- Large Industries: provides techical gases and related products in an enlarged offer with high added value for large industrial customers by means of specific delivery systems (pipelines)
- Industrial Merchant: develops the production and sale of liquids and conditioned gases, manages the on site production and services for industrial customers.
- Electronics: develops the market related to high purity gases for the semiconductor industry. Through innovative technologies and services, Air Liquide Italy offers high value-added solutions that improve both industrial performances and environmental impact.

How will you CONTRIBUTE and GROW?

The selection is aimed at identifying a person capable of covering the function of Document Controller to be included within the Capital Projects Team (CPT) department of Air Liquide SWE Cluster at the Milan or Priolo offices.
The Document Controller is responsible for ensuring that all documents within the projects are properly managed and organized, ensuring the flow of information and the necessary approval cycles between departments, engineering providers, vendors, subcontractors, etc. in accordance with the project schedule.
The position reports to the Technical Services Leader and requires proven documentation management ability.

As part of the South West Europe Industrial Direction, the Capital Projects Team is in charge of the proposal and execution phases of major investments aiming to extend, enhance, renovate the industrial facilities owned and operated by the Air Liquide Group in the South West Europe (SWE) cluster countries.

The proposed position requires knowledge with a high technical content and proven documentation management ability.

Depending on the size and complexity of the projects, the Document Controller will be assigned to one or more jobs for which, with the support of the experts and technicians, she/he will have to carry out the following main tasks:

• follow and improve document control procedures

• ensure all documentation meets formal requirements in terms of project format, document numbering, standard and need

• contacts all the various parties involved (customer, service or material suppliers, etc.) and indicates the methods to number and to exchange the documentation that each of them will adopt

• distributes the documents to the various parties involved for information/comment/approval indicating to each of them the times within which the comments/approvals must be returned

• sort, store, archive and retrieve electronic and hard copy documents

• solicit the various parties involved when they do not issue the documents according to the agreed deadlines

• update and maintain document management systems and physical records

• produce document progress reports

• conduct regular reviews and document audits

• distribute documents within project organization

• help in the planning stages for the project documentation schedule

• ensure documents are shared between all project involved parties according to the project Document Distribution Matrix

• ensure documents are shared between all project involved parties at due time to allow timely project completion

• maintain the security of confidential informations

• assist and train employees and the various parties involved for accessing documents through document management system and tools

• when department workload requires involving external document controlling specialists, the internal document controller will ensure the training, supervision and coordination of such external services providers.

Are you a MATCH?

Profile

• minimum 3 years of experience in document management at engineering and contracting companies

• degree in management, engineering, economics or equivalent.

• knowledge of document management systems and tools

• detail-focused document organizing abilities

• able to proactively manage database changes using software management systems and tools

• fluency in Italian, English

Preferential qualification

• knowledge of other language such as French or Spanish

Competences

• strong communication and interpersonal skills

• reliability

• ability to work in a team

• result orientation

• analytical and problem solving skills

• time-oriented approach to handling queries and tasks

• availability for missions/trips, both in Italy and abroad

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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A world leader in gases, technologies and services for Industry and Health.

Through the passion and diversity of its people, Air Liquide leverages energy and environment transition, changes in healthcare and digitization, and delivers greater value to all its stakeholders.

Join us for a stimulating experience: you’ll find a world of learning and development opportunities where inventiveness is at the heart of what we do, in an open, collaborative and respectful environment.

Discover what your professional journey at Air Liquide could be here !

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