EXECUTIVE ASSISTANT

Our client is a global healthcare company; for the Italian affiliate we are looking for an

EXECUTIVE ASSISTANT

The profile:
The Executive Assistant enhances executive's effectiveness by providing information management support. Main duties include scheduling meetings, making travel arrangements, organizing daily calendars, meet deadlines, communicate effectively, representing the executive to others.


Main Responsibilities:
Act as the point of contact between the executives and internal/external clients;
Undertake the tasks of receiving calls, take messages and routing correspondence;
Handle requests and queries appropriately;
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;
Monitor office supplies;
Produce reports, presentations and briefs;
Develop and carry out an efficient documentation and filing system;
Welcome guests and customers by greeting them, in person or on the telephone;
Answer or direct inquiries;
Maintain customer confidence and protect operations by keeping information confidential;
Complete projects by assigning work to clerical staff; following up on results;
Prepare reports by collecting and analyzing information;
Secure information by completing data base backups;
Contribute to team effort by accomplishing related results as needed.
Qualifications:
At least 5 years of experience in pharma industry in similar roles
Full comprehension of office management systems and procedures;
Excellent knowledge of MS Office;
Proficiency in English;
Exemplary planning and time management skills;
Ability to multitask and prioritize daily workload;
High level verbal and written communications skills;
Discretion and confidentiality.