Finance Officer P2

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Finance Officer

TYPE OF CONTRACT: Short Term Professional, P-2

UNIT/DIVISION: CFOMS (Financial System and Process support
branch), CFO Division

DUTY STATION (City, Country): Rome, Italy

DURATION: until 30.06.2026 with possibility of extension

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Finance is one of the core functions in WFP with a strong network a of over 800 employees globally, operating in 90 country offices. The new Finance Strategy recognizes the role of technology as key enabler for a successful finance function and a critical driver for its aspired digital transformation. The purpose of this assignment is to strengthen the Financial System and Process Support Team (CFOMS) providing business analysis capacity to the Financial Helpdesk Team to ensure continuous and efficient system maintenance and scale up strategical finance digital transformation initiatives with a particular focus on Helpdesk activities and corporate project initiatives.

ACCOUNTABILITIES/RESPONSIBILITIES:

 Support the helpdesk team activities to ensure timely and efficient resolution of support queries for finance, budget and programming staff worldwide with a particular focus on Finance, Treasury, budget and Programming.
This includes the following main responsibilities:
a) Monitor on daily basis our CFOMS inbox and provide direct response to FAQs;
b) Provide first-level support by guiding users on system functionalities, perform business and technical analysis of complex or integrated support requests, and coordinate the resolution of system bugs and change requests reported by end users
c) Prepare monthly statistics on CFO WINGS Helpdesk performance (for CFOMS and CFO overall).
d) Identify FAQs and maintain our knowledge database
e) Provide efficient support CFO functions to enhance and maintain proper functionality of financial systems

 Act as Senior Process expert for Finance, in particular for Accounts Payable, Budget Control System (BCS) Treasury related issues and the local payroll ones (Quantum). This includes the following main responsibilities:

a) Perform all activities required to ensure an efficient resolution of key integration issues
within CFO functional areas and with other business processes, in particular with Finance, HR,
Fund Management, Asset Management, Travel Management, MM-Procurement and other
supply chain processes;
b) Assist with the implementation of system fixes and improvements with TECD Application Development/Maintenance team (prioritization, status meetings, etc.). Provide detailed documentation for required system fixes or improvements. Review, analyses and provide input to functional specifications provided by Application Maintenance partners; Conduct
user acceptance tests and coordinate integration testing activities with various business when required;
c) Ensure proper maintenance and update of WFs Enterprise Accounting Structure (EAS), including important corporate master records/structures in WINGS, such as newlocation/office codes (Business Areas, plants, GL, commitment items, Cost Elements, etc.).
Define clear ownership and responsibilities within the CFO department in close coordination with other divisions.
d) Manage basic configuration for Pre-Approved Changes in WINGS, e.g. configuration of Quantum tables, house banks, petty cash accounts, account determination, bank communication settings, etc. Facilitate CFO WINGS Training courses for Finance Staff. Design,prepare and facilitate basic WINGS training courses on financial transactions, processes and
reports for Finance Assistants and LPEs in HQ, RBs and Cos. Improve specific training documentation/tools and train colleagues to enhance overall RMFS training capacity.

 Facilitate CFO WINGS Training courses for Finance Staff. Design, prepare and facilitate basic WINGS training courses on financial transactions, processes and reports for Finance Assistants and LPEs in HQ, RBs and Cos. Improve specific training documentation/tools and train colleagues to enhance overall RMFS training capacity.

 Support monitoring and regular review of CFO WINGS authorization profiles to ensure alignment with internal control. Ensure timely validation of non-standard WINGS access requests to guarantee proper segregation of duty for all CFO functions in HQ and the field.
Ensure proper definition and creation of NEW nonstandard roles for all CFO functions in close cooperation with role config team.

 Support ongoing digital transformation initiatives for Finance. In particular, RPA implementation, rollout and maintenance, IPSAS implementation, Harmonizing Donor contribution.

 Promote Financial Accountability, oversight and evidence-based decision making. Develop new financial management and oversight reporting tools (e.g. ABAP queries) on request of CFO managers in HQ and the field to support effective and transparent financial management in HQ and field offices. Ensure timely and accurate update of existing reporting tools including fixes and small enhancements.

 Guarantee Business continuity in CFOMS. This includes back-up activities during absences of colleagues and other ad-hoc tasks such as support the new Bank Communication Manager function, support monitoring and regular review of CFO WINGS authorization profiles to ensure alignment with internal control principles, ensure proper maintenance and update of WFPs Accounting Structure (EAS) etc.

 Provide ad-hoc support as required.

DELIVERABLES AT THE END OF THE CONTRACT:
To be set during PACE Discussions

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Advanced University degree in Finance, Business Administration, Accounting, or other relevant field, or First University degree with additional years of related work experience and/or trainings/courses

Experience, Knowledge & Skills:

 At least 3 years in the implementation and support of SAP/ECC
projects, with focus on Financials (FI), Fund Management (FM) and
integration of other core modules (MM, TRM, HR);
 At least 3 years of experience in Financial Management, General
Accounts, Accounts Payables, Accounts Receivable and related
business processes;
 Experience in project implementation methodologies, standards, tools
and techniques (e.g. Agile testing);
 Excellent overall technical and analytical skills, critical reasoning and
strong problem-solving skills;
 Strong organizational and interpersonal skills
 Ability to meet deadlines and to manage multiple tasks effectively and
efficiently,
 Proven writing, editing and language skills, and an ability to convey
complex ideas in a concise, clear, direct, and lively style;
 Prior experience with multicultural teams and multinational
environment.
 Accountability, moral Integrity and high standard of professional
Ethics.

Languages:

Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages) is desirable.

WFP LEADERSHIP FRAMEWORK

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Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at [email protected] for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.