MATERIAL SUPPLY MANAGEMENT MANAGER

Job Post: MATERIAL SUPPLY MANAGEMENT MANAGER

Description

Mission

Followingthe guidelines/methodologies of the Material Supply Management HoD, and incoordination with the Project Procurement Coordinator/Manager, the ProjectManager and Contract/Subcontract administration manager assigned to theproject, he/she is in charge of

• instructing, implementing and supporting theprocurement projects teams regarding the application of the correctmethodologies for the management of contracts with Vendors (as example: vendors’claims, Liquidated Damages, Major Back Charges, administration of paymentsand bank guarantees, here below defined as “ Disputes ”),
•  Draft andnegotiate with Vendors the requests for compensation of Liquidated Damagesand backcharges for critical Purchases,
• follow up the proper administrative closing of theDisputes.

Key Activities &Responsibilities

Following the guidelines of theMaterial Supply Management (MSM) HoD, and in coordination with the ProjectTeam, the Material Supply Manager shall:

• Identify the criticalsupplies in accordance with the applicable work instruction.
• Liaise with theProcurement Coordinator/Manager and (when required), the Project Manager in determiningthe proper moment for the MSM activities to begin, given the status of theProject.
• Lead (inaccordance with the applicable work instruction) the technical and commercialmeetings with Vendors relevant to critical supplies matters.
• Assist (inaccordance with the applicable work instruction) the technical and commercialmeetings with Vendors relevant to no-critical supplies matters, and/or MSMEngineers if required by MSM HoD.
• Liaise with theMSM cost engineer in preparation of cost estimates when required.
• Assist the MSMcost engineer when required in preparation of MSM activities report.
• Liaise with theMSM Legal Manager and (if required) MSM HoD in determining contractual /legal strategy of back-charges preparation.
• Ensure theanalysis of the Project material requisition to identify the possiblecriticality from the early stage of the work.
• Ensure theimplementation of the preventive actions to correctly manage all thecriticality of the project.
• Evaluate thestatus of the orders and ensure the correct flow to provide instruction tothe procurement project teams about any applicable corrective and recoveryaction, proper administration of payments and bank guarantees.
• Draftnotifications having contractual relevance for critical material Purchases.
• Draft, verifyand issue the documentation issued for the application of the MajorDisputes to Vendors, ensuring the related management in line and inaccordance with relevant contractual provisions, in order to better protectthe Company's interests.
• Negotiate the Major Disputes; draft and finalize the relevant Memorandum of Understanding and agreements with the support of MSM Legal Manager.

Fully paid up Company share capital € 19.920.679,32 - Tax Code, VAT number and Rome Company register number: 07673571001

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