Permits Coordinator (Freelance)

About the role

We are looking for an experienced, passionate, and critical-thinking Permits Manager to support Project Managers and Venue Scouts in processing of permits for the Fever Originals events in Italy.  

This role requires flexibility, attention to detail, and the ability to meet deadlines. The ideal candidate has a proven track record assessing spaces, preparing technical reports and managing relationships with landlords and governing bodies (incl. Municipalities and approving commissions).   

You will be responsible for the due diligence of base buildings, collecting venue technical documentation and applying for the relevant permits and licences. Strong communication and negotiation skills are critical to succeed in this role. The right candidate will have a technical background matched with strong interpersonal and project management skills.

You will: 

• Liaise with all Originals / Ops / Production teams and Project Managers, bridging communication between internal and external stakeholders to provide a holistic view of venue options 


• Be responsible for due diligence of base buildings 


• Conduct site visits & collate necessary documentation to assess feasibility, ensuring chosen venues are suitable from experiential and permitting perspective


• Prepare technical reports and obtain all the necessary documents for the government permits and licenses related to public events


• Manage the relationship with the city municipality and other governing bodies 


• Oversee venue-related issues across multiple large projects at once, while also overseeing standards for smaller events. 


• Develop playbooks on the permitting process in Italy 

Preferred Qualifications

You have a track record in property or real estate negotiations, licenses management, or live event production management, with an eye for details, and strong oral and written communication skills. You thrive in a fast-paced environment and pride yourself on your network, negotiation skills, and willingness to explore different cities to build up a portfolio of unique and beautiful venues.

In order to be successful in this role, you will be expected to be an entrepreneurial individual, willing to be hands-on and eager to demonstrate ownership. The role requires a mix of business development and technical experience. Candidates need to be passionate about the entertainment/events industry. You will have to be comfortable delivering results in an ambiguous environment, being exceptionally detail-oriented while looking around corners, and thinking bigger about how we create a compelling experience. 

• Master’s degree in Architecture or Civil Engineering (or similar)


• (Preferred) Previous experience in preparing technical relation and applying for permits for large exhibitions / large events  


• Good knowledge of reading floor plans and technical drawings


• Great networking skills and the ability to make smart partnerships happen


• You'll have strong communication skills and a proven track record of building positive working relationships.


• Excellent face-to-face communication skills


• Highly organized and efficient. Time management skills are key. 


• Collaborative approach and willing to get hands dirty and work on all required events tasks


• Strong academic background is a plus


• Domestic and international travel and work across time zones may be required 

You can expect to join a group of diverse, hardworking team players, where a cultural fit is someone willing to stay humble and learn and can work nimbly. We welcome applications with unusual backgrounds with the expectation that the applicant will have acquired hard or soft skills and maturity throughout their experiences.

This role is located in Milan.

Benefits and Perks:

• Attractive compensation package


• Opportunity to have a real impact in a high-growth global category leader


• Work in a location in the heart of the city, with possible travel across our markets


• Home office friendly


• Responsibility from day one and professional and personal growth


• Great work environment with a young, international team of talented people to work with!

Our Hiring Process:

1. 30 minute call with your future manager


2. 45 minute case study