Procurement Operations Specialist External Manufacturing

Procurement Operations Specialist – External Manufacturing (3PM) 
 

Location: Arese, Italy 

Function: Procurement Operations 

Overview 

Join a dynamic Procurement Operations team where you will play a key role in supporting External Manufacturing (EM) activities across Europe. This role focuses on delivering value through pricing accuracy, cost transparency, and seamless coordination with internal stakeholders and external manufacturing partners. 

You’ll contribute to key business priorities including service excellence, cost savings, quality, compliance, and operational efficiency. 

About the Role 

As a Procurement Operations Specialist, you will manage critical processes such as pricing execution, cost card (CC) management, and Product Instruction Handbook (PIH) coordination. You will collaborate cross-functionally and interact with contract manufacturers to ensure smooth execution and high-quality outcomes. 

About the Team / Department 

You will be part of the External Manufacturing Procurement Operations team in Europe, working closely with Procurement, Finance, Supply Planning, Engineering, and Quality teams. This is a highly collaborative and international environment with strong exposure to global processes and stakeholders. 

Responsibilities 

Pricing Management 

• Execute global pricing processes, ensuring data is updated accurately and on time 

• Maintain pricing compliance and support internal audits 

• Manage pricing uploads and supplier data systems 

Cost Card (CC) Management 

• Own the end-to-end cost card process, including data consolidation (materials, labor, scrap rates) 

• Create and validate cost cards with contract manufacturers (3PMs) 

• Maintain accurate cost data in SAP for finished goods 

• Support quarterly updates and ad hoc projects (e.g. new products, portfolio changes) 

• Ensure compliance, reporting, and data integrity 

PIH (Product Instruction Handbook) Coordination 

• Coordinate full PIH lifecycle from request intake to external approval 

• Partner with global shared services and cross-functional teams 

• Ensure documentation completeness and compliance 

• Manage communication with external manufacturing partners 

Cross-Functional Collaboration 

• Work closely with Procurement, Finance, Planning, Quality, Engineering, and R&D 
• Build strong relationships with external manufacturing partners 

Experience You’ll Bring 

• Experience in procurement, supply chain, finance operations, or similar roles 

• Strong Excel skills (handling large datasets) 

• Experience with SAP or willingness to learn 

• Solid organizational and time management skills 

• Strong attention to detail and data accuracy 

• Upper-intermediate English (written and spoken) 

Behaviors You’ll Need 

• Proactive and solution-oriented mindset 

• Strong ownership and accountability 

• Continuous learning attitude 

• Ability to manage multiple priorities in a fast-paced environment 

• Effective communicator across functions and cultures